FEBRUARY 17, 2009
The County Commissioners met in Regular Session at 10:00 a.m. in the County Commissioners office. Those present were: Chairman, Cary Carrell; Vice-Chairman, Anthony Fixico; Dale Dunn; County Sheriff, Roger Levick; County Treasurer, Janet Wright; County Clerk, Christi Hair, Safety Director, Jerry Gibson, Clyde Morgan, Monte Goucher.
AGENDA:
Item No. 1: CALL MEETING TO ORDER. The meeting was called to order by Chairman, Cary Carrell.
Item No. 2: APPROVE MINUTES OF LAST MEETING. After the wording was changed on Item No. 5, a motion was made by Dunn and seconded by Fixico to approve the minutes of the last meeting, a Regular meeting held at 10:00 a.m. on Monday, February 9, 2009.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 3: APPROVE REPORTS. There were no reports presented.
Item No. 4: APPROVE BLANKET PURCHASE ORDERS. A motion was made by Dunn and seconded by Fixico to approve the issuance of one (1) blanket purchase order for the Health Department as follows:
· Wal-Mart Community – Cleaning and office supplies for Health Dep’t. – HD-2 $300.00
THE VOTE: Carrell, aye; Fixico, aye; Dunn,aye.
Item No. 5: CONSIDERATION AND POSSIBLE ACTION ON RESOLUTION FOR RE-ISSUANCE ON BURN BAN. After consideration and discussion of the dry and windy forecast, the Board of County Commissioners concluded it will be in the best interest of the County to re-issue a Burn Ban. Because it has been more than seven days, a new Resolution number was issued. A motion was made by Dunn and seconded by Fixico to approve and adopt Resolution #2009-10 which issues a new burn ban for the entire county of Jackson. The exceptions will be the same as originally adopted and are on file in the County Clerk’s office of the Jackson County Courthouse.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye
Navajo School District sent a written request asking permission to have a controlled burn of the softball/baseball field. They requested the Friendship Fire Department be on site to keep the fire under control. After discussion, the Board of County Commissioners decided to take no action until representatives from the Navajo Schools and the Friendship Fire Department could come and answer questions.
Item No. 6: CONSIDERATION AND POSSIBLE ACTION ON AGREEMENT WITH ENERCON SERVICES, INC. TO PROVIDE AN ASBESTOS SURVEY OF THE JACKSON COUNTY JAIL IN PREPARATION FOR PLANNED DEMOLITION. Monte Goucher presented to The Board of County Commissioners a contract on asbestos inspection of the old County Jail. He stated by law, this will have to be done before demolition can begin. He gave a list of certified inspectors which can do the inspection for a fee not to exceed $2,500.00. This fee will be paid for out of the Sales Tax Revolving Fund. After discussion, a motion was made by Dunn and seconded by Fixico to accept the contract as presented by Mr. Goucher.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 7: CONSIDERATION AND POSSIBLE ACTION ON RESOLUTION FOR THE MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN. A motion was made by Dunn and seconded by Fixico to accept and adopt Resolution #2009-11 which is a resolution allowing SWODA to prepare the Multi Jurisdictional Hazard Mitigation Plan.
THE VOTE: Carrell, aye; Fixico, aye; Dunn,aye.
Item No. 8: CONSIDERATION AND POSSIBLE APPROVAL OF AMENDMENT DATED JANUARY 12, 2009 ON COMMISSIONER’S MINUTES. A motion was made by Dunn and seconded by Fixico to approve the amendments made on the Commissioner’s minutes for January 12, 2009. The following changes were made:
Item No. 16: CONSIDERATION AND POSSIBLE ACTION ON SUPPLEMENTAL APPROPRIATIONS FOR THE MONTH OF DECEMBER 2008. A motion was made by Dunn and seconded by Fixico to approve the following Supplemental Appropriations for the Month of December, 2008. County Assessor Fees Revolving Fund - $149.95. THE VOTE: Dunn, aye; Carrell, aye; Fixico, aye.
Item No. 17: CONSIDERATION AND POSSIBLE ACTION ON RESOLUTION DETERMINING THE MAXIMUM MONTHLY HIGHWAY EXPENDITURES FOR THE MONTH OF DECEMBER 2008. A motion was made by Dunn and seconded by Fixico to approve and adopt Resolution No. 2009-5 determining the maximum monthly highway expenditures the County Purchasing Agent may encumber for the month of January, 2009; an amount not to exceed $605,822.90. THE VOTE: Dunn, aye; Fixico, aye; Carrell, aye.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 9: CONSIDERATION AND POSSIBLE ACTION ON PAYMENT OF CLAIM TO CED #7 FOR ENGINEERS WORK ON JAIL DEMOLITION PROJECT. An invoice was presented to the Board of County Commissioners from CED #7 for inspection of old Jail in preparation for demolition. The invoice was in the amount of $901.00 and to be paid out of Sales Tax Revolving Fund.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 10: CONSIDERATION AND POSSIB LE ACTION WITH CLYDE MORGAN WITH SWODA TO DISCUSS POSSIBLE IMPLEMENTING OF CDBG GRANT. Clyde Morgan from SWODA, gave a presentation to the Board of County Commissioners on receiving grant monies. In order to qualify, at least 51% of the surveyed residents must be considered low-income. It is easier to receive money if there are matching funds available. The deadline for the paperwork is March 31, 2009. After discussion and consideration, no action was taken at this time.
Item NO. 11: CONSIDERATION AND POSSIBLE ACTION ON TRANSFER OF APPROPRIATIONS FOR THE ASSESSOR’S OFFICE. The County Assessor asked permission to transfer funds out of the Assessor Maintenance and Operation General Fund account into the Assessor Capital Outlay General Fund account to pay for unexpected expenses. A motion was made by Dunn and seconded by Fixico to approve the transfer.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 12: NEW BUSINESS. The Purchase Order for the Sheriff’s Department Sales Tax on the Commissary was in error due to a discount not originally included. It was presented to the Board of Commissioners for approval to void the original warrant and permission to reissue a new warrant for the correct amount. The voided Warrant is attached to the Purchase Order.
The County Clerk’s office received the check for reimbursement of the Election Board Secretary’s salary. It was presented to the Chairman of the Board of Commissioners for endorsement and then given to the CountyTreasurer, Janet S. Wright to deposit.
Dale Dunn informed those present that Frank Lucas will be speaking at the ACCO Building on February 18, 2009 at 10:00 a.m. Anyone who wishes to go is invited.
Item No. 13: PUBLIC PARTICIPATION. There was no Public participation.
Item No. 14: VENDOR PARTICIPATION. There was no Vendor participation.
Item No. 15: APPROVE CLAIMS. A motion was made by Fixico and seconded by Dunn to approve for payment the following claims as presented:
Approved To: 2/17/2009
Warrant No. Vendor Name Amount Purpose
13 Hair, Christi L. $213.46 Travel And Meals
County Health Department
136 Melton Company $917.40 Medical Supplies
137 Privett Sales $103.81 Office Supplies
138 U S Post Office $800.00 Postage
Court Clerks Revolving Fund
84 Bearden, Chase $120.00 Labor
85 Biltmore Hotel $413.10 Lodging
86 Stepanovich, Rhonda J. $176.00 Mileage
87 Freeland, Jeanne M. $176.00 Mileage
General
1011
1012 Jackson County Health Department $35.00 Vaccinations
1013 Home Health Products $50.40 Uniforms
1014 Custom Graphics $21.00 Stenciling Uniforms
1015 Southwest Printing $82.00 Forms
1016 Canon Financial Services $202.17 Monthly Assessment
1017 Touchtone Communications $54.66 Monthly Service
1018
1019 Wright, Janet S. $165.00 Mileage
1020 AT&T $18.72 Monthly Service
1021 Pate, Mitzi $487.03 Travel Expenses
1022 Canon Financial Services $138.88 Contract Services
1023 Lee Office Equipment $93.73 Maintenance Agreement
1024 Touchtone Communications $19.90 Monthly Service
1025 Express Services Inc. $418.25 Contract Labor
1026 AT&T $18.72 Monthly Service
1027 Martin's Building & Plumbing $309.83 Supplies
1028 Dillons 66 Service Station $40.00 Tires And Flats
1029 Lee Office Equipment $10.00 Office Supplies
1030 Sherrill Jr, Gerald F. $231.85 Travel And Meals
1031 Xerox Corporation $25.99 Roller
Highway Cash
1190
1191 C.L. Boyd $242.50 Labor
1192 Lee Office Equipment $121.94 Office Supplies
1193 Badger Oil Co. $44.92 Supplies
1194 Shaw, Leroy $50.00 Repair
1195 Calvin s Automotive $249.22 Parts And Labor
1196 McCalley Diesel Service $295.00 Parts And Labor
1197 Lee Office Equipment $99.94 Office Supplies
1198
1199 Larry Shaw Electrical $131.62 Part(s)
1200 Canon Financial Services $382.00 Copier Lease
1201 Humphrey's Farmers Union Coop. $11,391.72 Fuel
1202 Reed, Leroy $190.00 Repair
1203 Airgas Mid South $7.16 Part(s)
1204 Locke Wholesale Electric Supply $12.47 Part(s)
1205 Fixico, Anthony G. $176.00 Mileage
1206 Mike's Alternator & Starter Service $33.00 Alternator
1207 Amsco Steel $90.00 Supplies
1208 Wilmes Ford $39.00 Labor
1209 Radio Shack Corporation $34.99 Part(s)
1210 Aquathin Heartland $76.00 Water
1211
1212 Carrell, Cary D. $242.00 Travel And Meals
229
Judicial
66 Leathers, David W. $240.00 Drug Court Meetings
Mortgage Cert. Fee
13 First National Bank $39.70 Office Machines
Sheriff Contract Prisoners
106 Clinic Pharmacy $997.36 Prescriptions For Inmate
107 US Foodsservice $2,960.08 Food For Inmates
108 Bob Barker $433.28 Hygiene Supplies
Sheriffs Commissary Fund
27 US Foodsservice $53.00 Commissary Merchandise
28
Volunteer Fire Department
1 Blair Volunteer Fire Department $2.22 Volunteer Fire Department
2 Duke Volunteer Fire Department $2.22 Volunteer Fire Department
3
4 Elmer Volunteer Fire Department $2.22 Volunteer Fire Department
5 Friendship Volunteer Fire Department $2.22 Volunteer Fire Department
6 Olustee Volunterr Fire Department $2.22 Volunteer Fire Department
7 Warren Volunteer Fire Department $2.22 Volunteer Fire Department
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 16: ADJOURNMENT. A motion was made by Fixico and seconded by Dunn to adjourn.
THE VOTE: Carrell, aye: Fixico, aye; Dunn, aye.
The next meeting is set for 10:00 a.m., Monday, February, 23, 2009. Notice of the meeting was given by posting the required notice on the Information Center of the County Courthouse at 9:17 a.m., Friday, February 13, 2009.
ATTEST:
___________________________________ ________________________________________________
Christi Hair, County Clerk Cary Carrell, Chairman of Board of County Commissioners