February 2, 2009
The County Commissioners met in Regular Session at 10:00 a.m. in the County Commissioners office. Those present were: Chairman, Cary Carrell; Vice-Chairman, Anthony Fixico; Member Dale Dunn; County Sheriff, Roger Levick; County Assessor, Gerald Sherrill; County Treasurer, Janet Wright; County Clerk, Christi Hair; Jerry Richardson, Jimmy Taylor, Preston Brown, Ward Hill, Ricky Crouch, J.R. Wheeler.
AGENDA:
Item No. 1: CALL MEETING TO ORDER. The meeting was called to order by Chairman Cary Carrell.
Item No. 2: APPROVE MINUTES OF LAST MEETING. A motion was made by Dunn and seconded by Fixico to approve the minutes of the last meeting with changes being made on Item No. 6, changing the wording from Supplemental Appropriations to Monthly Appropriations. The meeting was a regular meeting held at 10:00a.m., Friday, Janaury 29, 2009.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 3: APPROVE REPORTS. The following reports were signed and approved:
· County Health Department $ 2,306.73
· County Clerk $12,443.00
· County Treasurer $58,004.90
There was a Certificate of Contributions appropriating $1,246.58 into the County Health Department. This report was shown to the County Commissioners and filed with the reports. No signatures are required.
Item No. 4: APPROVE BLANKET PURCHASE ORDERS. A motion was made by Dunn and seconded by Fixico to approve the issuance of sixteen (16) blanket purchase orders:
· Farm Plan (atwoods) – Parts/supplies – Highway Dist. #3 $ 500.00
· Paupers Corner – Parts/supplies – Highway Dist. #3 $ 1,000.00
· Cintas Uniforms – Uniform cleaning – Highway Dist. #3 $ 500.00
· Western Equipment – Parts/supplies – Highway Dist. #3 $ 2,000.00
· Ferguson, Louise – Gravel – Highway Dist. #3 $ 2,500.00
· Aquathin Heartland – Est. for Water – Commissioners-D-2 $ 50.00
· Richard Adams – Tire Repair – Dist. #2 $ 500.00
· Cintas Uniforms – Uniform Cleaning – Highway Dist. #2 $ 500.00
· O’Reilly Automotive Inc. – Parts/supplies – Highway Dist. #2 $ 500.00
· Bennie D. Doane – Clay – Highway Dist. #1 $ 1,500.00
· Cintas Uniforms – Uniform Cleaning – Highway Dist. #1 $ 500.00
· O’Reilly Automotive Inc. – Parts/supplies – Highway Dist. #1 $ 500.00
· Brewer Auto Supply- Parts/supplies – Highway Dist. #1 $ 500.00
· Richard Adams – Tire Repair – Highway Dist. #1 $ 500.00
· Western Equipment – Parts/supplies – Highway Dist. #1 $ 2,000.00
· Farm Plan (atwoods) – Parts/supplies – Highway Dist. #1 $ 500.00
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 5: CONSIDERATION AND POSSIBLE ACTION ON RESOLUTION FOR RE-ISSUANCE ON BURN BAN. Due to the forecast for the next few days which is windy and dry, the local fire chief recommended that the burn ban be reissued for the next seven (7) days. Upon the recommendation of the Fire Chief, a motion was made by Dunn and seconded by Fixico to continue the Resolution #2009-7 which issues a burn ban for the entire county.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 6: OPEN BIDS FOR ONE (1) NEW 2009, BOOM MOWER TO BE INSTALLED ON COUNTY OWNED TRACTOR BY LEASE PURCHASE. One bid came in for this purchase from Grissom for $38,843.60. There were two (2) options given for method of payments. They are lease purchases from Welch State Bank. The first is for 48 months at 3.9% interest with a monthly payment of $ 879.97. The second is for 60 months at 4.1% with a monthly payment of $720.93. After discussion, a motion was made by Dunn and seconded by Fixico to accept the payment of $879.97 for 48 months at 3.9% interest.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 7: OPEN BIDS FOR ONE (1) NEW 2009 WHEEL LOADER. There were five (5) bids received on the new 2009 Wheel Loader. After discussion and consideration, a motion was made by Dunn and seconded by Fixico to accept the bid from Kirby Smith in the amount of $160,456.00 with radial tires added for an additional $2,975.00., giving the bid a total amount of $163,431.00.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 8: OPEN BIDS FOR ONE (1) NEW 2009, BACKHOE/LOADER WITH ENCLOSED CAB. There were five (5) bids received on the new 2009 Backhoe/Loader with enclosed cab. After discussion, a motion was made by Carrell and seconded by Dunn to take these bids under advisement.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 9: CONSIDERATION AND POSSIBLE ACTION ON APPOINTMENT OF ROBERT PRESTON TO THE JACKSON COUNTY PUBLIC FINANCE AUTHORITY BOARD. A motion was made by Fixico and seconded by Dunn to appoint Robert Preston to the Jackson County Public Finance Authority Board.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 10: CONSIDERATION AND POSSIBLE ACTION ON APPOINTMENT OF GERALD SHERRILL TO THE JACKSON COUNTY PUBLIC FINANCE AUTHORITY BOARD. A motion was made by Fixico and seconded by Dunn to appoint Gerald Sherrill to the Jackson County Public Finance Authority Board.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 11: CONSIDERATION AND POSSIBLE ACTION ON CERTIFICATE OF AUTHORIZED SIGNATURES FROM THE DEPARTMENT OF COMMERCE OFFICE OF COMMUNITY DEVELOPMENT. The Department of Commerce needs updated signatures from the Board of County Commissioners, County Treasurer, and County Clerk upon the reorganization of the Board of County Commissioners. This is done so that they are aware of who is authorized to request funds and/or sign contracts and contract modifications. A motion was made by Dunn and seconded by Fixico to sign and return the form as presented.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 12: CONSIDERATION AND POSSIBLE ACTION ON AGREEMENT BETWEEN SWOCAG SWAT COORDINATOR RICKY CROUCH AND THE BOARD OF COMMISSIONERS. Ricky Crouch made requests from the Board of County Commissioners on behalf of the SWAT organization. SWAT stands for Students Working Against Tobacco. Thses students are working against Tobacco Companies and in no way against anyone who uses tobacco. The SWAT organization is requesting permission from the Board of County Commissioners to put up 1200 Crosses at the Altus Community Center on March 25, 2009. March 25, 2009 is kick butts day. They are also asking permission to put up sixteen (16) Body Bags and possibly Gurneys in front of the Courthouse Statue on this same day. The sixteen represents the number of tobacco related deaths every day in Oklahoma. After discussing and consideration, a motion was made by Dunn and seconded by Fixico to approve the placement of these crosses and body bags as requested.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 13: CONSIDERATION AND POSSIBLE ACTION ON DECLARING SURPLUS EQUIPMENT FOR DISTRICT #1 TO BE SOLD AT CED AUCTION MARCH 13-14, 2009 IN ELK CITY. A motion was made by Dunn and seconded by Fixico to add certain items to go on the list of surplus items which were approved in the January 26, 2009 Board of Commissioners meeting to be sold at the Elk City, Oklahoma auction on March 13 & 14, 2009. This list is on file in the County Clerk’s office.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 14: OLD BUSINESS. A request was made by the County Clerk, Christi Hair, asking the Board of Commissioners for the approval of Requisitioning officers for the County Clerk’s office as follows: Kim Marquis and Phyllis Winters. After discussion, a motion was made by Dunn and seconded by Fixico to approve Kim Marquis and Phyllis Winters as requisitioning officers for the County Clerks office.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
In other old business, the roof continues to leak in the Assessor’s office. After discussion, Dale Dunn agreed to get estimates from Monty Goucher, an inspector with the CED #7 Board, on putting up a metal roof or remopping the existing roof. After estimates are received, this will be brought up at a later time.
Item No. 15: NEW BUSINESS. There was no new business.
Item No. 16: PUBLIC PARTICIPATION. There was no public participation.
Item No. 17: VENDOR PARTICIPATION. There was no vendor participation.
Item
No. 18: APPROVE CLAIMS. A motion
was made by Fixico and seconded by Dunn to approve payment of the following
claims as presented:
Payments by Fund Approved
From: 2/2/2009
To: 2/2/2009
Warrant No. Vendor Name Amount Purpose
Assessor Fees Revolving
10 Aquathin Heartland $17.00 Water
County Health Department
129
130 Quill $1,687.17 Office Supplies
131 Shelburne Heating & Air $268.31 Labor And Materials
132 Centerpoint Energy $447.09 Utilities
133
134 AT&T $499.01 Telephone & Internet
Court Clerks Revolving Fund
77 Freeland, Jeanne M. $43.89 Mileage
78 Privett Sales $2,640.00 Filing Cabinet(s)
79 Lowell, Julian M $65.00 Labor
80 Bearden, Chase $195.00 Labor
General
978 Home Health Products $34.50 Uniforms
979 Lee Office Equipment $542.61 Office Supplies
980 Aquathin Heartland $22.75 Water
981 A-1 Locksmith, James C. Brand Dba. $69.00 Locks & Keys
982 Express Services Inc. $418.25 Wages
983 Lee Office Equipment $51.94 Office Supplies
984 Kellpro $399.00 Server
985 Reyes Electric $236.00 Labor And Materials
986 Kiwanis Club $100.00 Flag(s)
987
988 Janus Supply Company $362.05 Supplies
989 Bugmaster Inc. $75.00
990 Moonlight Maintenance $56.95 Supplies
991
992 AT&T $116.10 Utilities
993 Johnson s Vacuum Shop $4.00 Belts
994 Quill $24.29 Office Supplies
Highway Cash
1121 O Reilly Automotive $7.70 Parts And Supplies
1122 Cintas Corporation #628 $272.55 Uniform Cleaning
1123 Farm Plan (Atwoods) $451.99 Parts And Supplies
1124
1125 Brewer's Auto Supply $351.51 Parts And Supplies
1126 Western Equipment LLC $180.19 Parts And Supplies
1127 Doane, Bennie D. $1,405.00 Clay
1128 Amsco Steel $490.00 Rebar
1129
1130 C.L. Boyd $459.33 Part(s)
1131 Airgas Mid South $8.42 Parts And Labor
1132 Calvin s Automotive $190.54 Transmission
1133
1134 McCalley Diesel Service $790.00 Part(s)
1135
1136 Dunn, Dale L. $1,062.53 Mileage
1137
1138 O Reilly Automotive $172.10 Parts And Supplies
1139 Hercules Tire Sales Inc. $1,108.33 Tires/Maintenance On Vehicles
1140 Amsco Steel $181.90 Tubing
1141 Gilbreath Rock, LLC $10,827.00 Recycled Rock
1142
1143 Gilbreath Rock, LLC $7,200.00 Concrete
1144
1145
1146 Precision Mower Repair Inc. $59.40 Chain(s)
1147 Farm Plan (Atwoods) $163.93 Parts And Supplies
1148 Barco Municipal Products Inc. $382.71 Sign(s)
1149 Western Equipment LLC $565.48 Parts And Supplies
1150 Cintas Corporation #628 $264.60 Uniform Cleaning
1151
1152 C.L. Boyd $59.76 Parts And Supplies
1153 Texas General Supply $1,011.49 Supplies
1154 OCT Equipment $170.08 Relays
1155 Consolidated Bearing & Supply $8.47 Part(s)
1156 Badger Oil Co. $325.20 Batteries
1157 Amsco Steel $68.42 Steel
1158 Daniel Truck Parts Inc. $392.60 Part(s)
1159 Badger Oil Co. $88.76 Part(s)
1160 Gilbreath Rock, LLC $4,500.00 Concrete
1161 AT&T $80.07 Utilities
1162 Town Of
226 Mark s Plumbing Parts & $1,039.68 Plumbing Parts
227 Kay Electric $91.01 Fuses
Judicial
62 District Attorney's Office $676.00 Motor Pool Vehicle
63 Redwood Toxicology $1,062.00 Drug Testing Supplies
64 Leathers, David W. $360.00 Drug Court Meetings
65 Leathers, David W. $224.00 Drug Court Meetings
Sheriff Service Fees
19 Streicher s $927.81 Uniform Shirts
20
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 19: ADJOURNMENT. A motion was made by Fixico and seconded by Dunn to adjourn.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
The next meeting is set for Monday, February 9, 2009 at 10:00 a.m. in the Commissioner’s office. Notice of the meeting was given by posting the required notice on the information center of the County Courthouse at 9:53 a.m. on Friday, January 30, 2009.
ATTEST:
___________________________________ ________________________________________________
Christi Hair, County Clerk Cary Carrell, Chairman of Board of County Commissioners