February 9, 2009
The County Commissioners met in Regular Session at 10:00 a.m. in the County Commissioners office. Those present were: Chairman, Cary Carrell; Vice-Chairman-Anthony Fixico; Member, Dale Dunn; County Sheriff, Roger Levick; County Assessor, Gerald Sherrill; County Court Clerk, Rhonda Stepanovich; County Treasurer, Janet Wright; County Clerk, Christi Hair, Ward Hill with G.W. Van Keppel, Lloyd Colston with Altus FEMA, Charles Horton, Jason Mantzke, both concerning Item #10; J.R. Wheeler with Altus Fire Department; Samuel Talamantez, OEM, Jana Harris, Robin Hoefar, Deborah Glasgow, all with SWODA.
AGENDA:
Item No. 1: CALL MEETING TO ORDER. The meeting was called to order by Chairman, Cary Carrell.
Item No. 2: APPROVE MINUTES OF LAST MEETING. A motion was made by Dunn and seconded by Fixico to approve the minutes of the last meeting; a regular meeting held on February 2, 2009 at 10:00 a.m. in the Commissioner’s office.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 3: APPROVE REPORTS. The following reports were signed and approved:
· DA Bogus Check Division $ 52,543.69
· Jackson County Court Clerk $460,234.80
· Jackson County Election Board $ 2,517.26
Item No. 4: APPROVE BLANKET PURCHASE ORDERS. There were no blanket purchase orders presented.
Item No. 5: CONSIDERATION AND POSSIBLE ACTION ON RESOLUTION FOR RE-ISSUANCE ON BURN BAN. By recommendation of local FireChiefs, a motion was made by Dunn and seconded by Fixico to continue the Resolution #2009-7 which issues a burn ban for the entire county; with the following exceptions added: County residents may be allowed to burn trash in a barrel covered with screen if the wind is less than 10MPH.
THE VOTE: Carrell, aye; Fixico, aye; Dunn,aye.
Item No. 6: CONSIDERATION AND POSSIBLE ACTION ON SUPPLEMENTAL APPROPRIATION FOR THE MONTH OF JANUARY, 2009. A motion was made by Fixico and seconded by Carrell to approve the following Supplemental Appropriations for the month of January, 2009:
· Sheriff Service Fee $ 1,107.50
· County Assessor Fees Revolving Fund $ 109.00
· T-County Highway-District #1 $ 500.00
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 7: CONSIDERATION AND POSSIBLE ACTION ON RESOLUTION DETERMINING THE MONTHLY HIGHWAY EXPENDITURES FOR THE MONTH OF FEBRUARY 2009. A motion was made by Dunn and seconded by Fixico to approve and adopt Resolution #2009-9 determining the maximum monthly highway expenditures the County Purchasing Agent may encumber for the month of February, 2009; and amount not to exceed $588,119.24.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 8: CONSIDERATION AND POSSIBLE APPROVAL OF PUBLICATION OF COMMISSIONERS PROCEEDINGS FOR THE MONTH OF JANUARY, 2009. A motion was made by Dunn and seconded by Fixico to approve for publication the Commissioners Proceedings for the month of January, 2009 as presented.
THE VOTE: Carrell,aye; Fixico, aye; Dunn, aye.
Item No. 9: CONSIDERATION AND POSSIBLE ACTION ON ACCEPTANCE OF BID ON 2009 BACKHOE-LOADER FOR DISTRICT #3. After consideration of all bids with options, a motion was made by Carrell and seconded by Dunn to accept the bid from G.W. Van Keppel for a Volvo BL-70 for $75,263.00 which includes all options listed. The choice was made on option #7 (which gave a choice of 2 lever 4-way backhoe controls pilot or 2 stick 4-way) to go with the 2-stick 4-way option.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 10: CONSIDERATION AND POSSIBLE ACTION ON PETITION TO REOPEN PUBLIC ROAD/CHARLES HORTON. Charles Horton, Attorney for Jason Mantzke, brought a petition in front of the Board of County Commissioners asking for the removal of a gate on CR166. Mr. Manztke has limited access to his property because of this gate. A motion was made by Fixico and seconded by Dunn to table this Item until the owners of all properties can be notified and the District Attorney can be consulted.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 11: CONSIDERATION AND POSSIBLE ACTION ON SUBMITTAL OF NOTICE OF INTENT TO OKLAHOMA EMERGENCY MANAGEMENT OF FUNDS TO COMPILE HAZARDOUS MITIGATION PLAN FOR JACKSON COUNTY AND ENTITIES. Deborah Glasgow with SWODA gave a presentation on the steps involved on setting up a Hazard Mitigation Plan for Jackson County. The base plan is for $25,000.00 with a 75-25% split with the 75% from grant money and the county matching with 25%. There is a $.50 per capita charge plus $1,000.00 for each school district. There is also a one- time administration charge for each Notice of Intent filed for $2,500.00. The current Notice of Intent expires in June of 2010. Ms. Glasgow informed the Commissioners there needs to be a Resolution adopted to move forward with participation in the program. A motion was made by Carrell and seconded by Fixico to put this Item on next week’s agenda in order to issue a Resolution number.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 12: OLD BUSINESS. The County Clerk presented an amendment to the minutes dated January 12, 2009. A motion was made by Carrell and seconded by Fixico to add to next week’s agenda.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
The County Assessor presented a sample list of terms and conditions and disclaimer for selling surplus property and equipment On-Line.
Item No. 13: NEW BUSINESS. County Treasurer, Janet S. Wright, presented the Sales Tax figures for the month of December which totaled $121,373.08. This figure is up from last month. She also presented the Use Tax figures in the amount of $6,849.50 which is also up from last month.
The County Treasurer, Janet S. Wright, informed the Commissioners the town of Elmer is having financial difficulties. A discussion followed about the responsibilities of the County in the event of disbanding a municipality.
Item No. 14: PUBLIC PARTICIPATION. The public participation was mentioned by line item.
Item No. 15: VENDOR PARTICIPATION. There was no Vendor Participation.
Item No. 16: APPROVE CLAIMS. A motion was made by Carrell and seconded b y Fixico to approve the following claims as presented with corrections being made to claim #2233 on signatures: Approved
From: 2/9/2009
To: 2/9/2009
Warrant No. Vendor Name Amount Purpose
12 Hair, Christi L. $319.45 Travel Expenses
9 Mid-West Printing $438.30 Filing Supplies
County Health Department
135 Alltel $100.19 Telephone & Internet
Court Clerks Revolving Fund
82 Bearden, Chase $290.00 Labor
83 Lowell, Julian M $290.00 Labor
General
995 Smiths Firestone $674.20 Tires/Maintenance On Vehicles
996 Wilmes Ford $431.15 Maintenance/Repair Of Vehicles
997 Moco Electric $179.59 Light Bulbs
998
999 Bugmaster Inc. $120.00
1000 Janus Supply Company $5.45 Cleaning Supplies
1001 Lee Office Equipment $333.78 Office Supplies
1002
1003 Express Services Inc. $433.19 Wages
1004 Johnstone Supply $949.96 Wheels
1005 Farm Plan (Atwoods) $99.00 Misc Supplies
1006 Osborn, Donald K. $20.63 Travel Expenses
1007
1008
1009 Brewer's Auto Supply $22.00 Unleaded Gasoline
1010 Brewer's Auto Supply $21.50 Fuel
Highway Cash
1163 Aquathin Heartland $57.50 Water
1164 Lee Office Equipment $39.19 Office Supplies
1165 Pulltarps Manufacturing $505.40 Part(s)
1166
1167 Southwest
1168 U S Cellular $136.96 Cellular Service
1169
1170 Welch State Bank $1,265.73 Lease Payment
1171 Cintas Corporation #628 $230.92 Uniform Cleaning
1172 Smiley s Tire & Auto $314.46 Parts And Labor
1173 Amsco Steel $45.95 Steel
1174
1175
1176 Welch State Bank $1,788.67 Lease Payment
1177 Welch State Bank $1,788.67 Lease Payment
1178 Pauper's Corner $249.75 Parts And Supplies
1179 Daniel Truck Parts Inc. $775.09 Part(s)
1180 Hooper Auto Parts $237.70 Parts And Supplies
1181 Locke Wholesale Electric Supply $5.80 Supplies
1182 Daniel Truck Parts Inc. $452.63 Part(s)
1183 Town Of
1184 Consolidated Bearing & Supply $220.48 Supplies
1185 Daniel Truck Parts Inc. $667.64 Part(s)
1186 Newsom Auto Supply $18.96 Part(s)
1187 Empire Company, The $1,874.00 Lease Payment
1188 Empire Company, The $1,874.00 Lease Payment
1189 Security State Bank $1,786.60 Lease Payment
228 UniFirst Holding Inc. $324.00 Uniform Rental
Mortgage Cert. Fee
12 Kellpro $350.00 Computer Maintenance/Support
Sheriff Service Fees
21 Fuelman Of
Sheriffs Commissary Fund
25
26 Janus Supply Company $53.80 Cleaning Supplies
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 17: ADJOURNMENT. A motion was made by Fixico and seconded by Dunn to adjourn. The next meeting is set for Tuesday, February 17, 2009 at 10:00a.m. in the Commissioner’s office. Notice of the meeting was given by posting the required notices on the Information Center of the County Courthouse on Friday, February 6, 2009 and 9:11a.m.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
ATTEST:
___________________________________ ________________________________________________
Christi Hair, County Clerk Cary Carrell, Chairman of Board of County Commissioners