January 5, 2009

The County Commissioners met in Regular meeting at 10:00 a.m. in the County Commissioner’s office.  Those present were:  Chairman, Dale Dunn; Vice-Chairman, Cary Carrell; Member, Anthony Fixico; County Assessor, Gerald Sherrill Jr.; County Treasurer, Janet Wright; Election Board Secretary, Jennifer Wilson; Court Clerk, Rhonda Stepanovich; County Sheriff, Roger Levick; Monty Clinton, County Clerk, Christi Hair;  and Excise Board Members, Coy Butler, Rick Johnson, & Charles Paris

 

AGENDA:

Item No. 1:  CALL MEETING TO ORDER.  The meeting was called to order by Chairman, Dale Dunn.  Being a Joint meeting with the Excise Board to approve 2009 Holidays, the meeting was also called to order by Charles Paris. 

Item No. 2:  JOINT MEETING WITH EXCISE BOARD TO SET HOLIDAYS FOR CALENDAR YEAR.  A schedule of proposed holidays was presented for review.  After review and discussion, a Motion was made by Carrell and seconded by Fixico to approve the list of Holidays for the calendar year 2009 as follows:

                Martin Luther King Jr.Birthday…………………………………………….Monday, January 19th

                President’s Day…………………………………………………………………...Monday, February 16th

                Good Friday…………………………………………………………………………Friday, April 10th

                Memorial Day……………………………………………………………………..Monday, September 7th

                Independence Day……………………………………………………………..Friday, July 3rd

                Labor Day……………………………………………………………………………Monday, September 7th

                Columbus Day…………………………………………………………………….Monday, October 12th

                Veteran’s Day…………………………………………………………………….Wednesday, November 11th

                Thanksgiving Day………………………………………………………………..Thursday, November 26th

                                                                                                                                      Friday, November 27th

                Christmas……………………………………………………………………………Thursday, December 24th

                                                                                                                                     Friday, December 25th

                New Years Day……………………………………………………………………Friday, January 1, 2010

THE VOTE:  Dunn, aye; Carrell, aye; Fixico, aye.

 

Item No. 3:  APPROVE MINUTES OF LAST MEETING(S). A motion was made by Carrell and seconded by Fixico to approve the minutes of the last meeting; a regular meeting held on December 31, 2008 at 10:00 a.m. in the Commissioner’s office.

Item No. 4:  APPROVE REPORTS.  The following reports for the month of December were approved and signed as follows:

·         D.A. Bogus Check Division                                                            $34,907.13

·         County Treasurer                                                                             $  7,514.51

·         County Clerk                                                                                      $16,414.90

Item No. 5:  APPROVE BLANKET PURCHASE ORDERS.  A motion was made by Carrell and seconded by Fixico to approve the issuance of sixteen (16) Blanket Purchase orders as follows:

·         Western Equipment – Parts/supplies- Highway District #3                            $2,000.00

·         O’Reilly Automotive Inc.- Parts/supplies – Highway District #3                    $   500.00

·         Cintas Uniforms – Uniform cleaning- Highway District #3                                               $   500.00

·         Kirby’s Wrecker  & Service Station-Tire repair – Highway District #3          $   500.00

·         Paupers Corner – Parts/supplies – Highway District #3                                    $1,000.00

·         Cintas Uniforms – Uniform cleaning – Highway District #2                             $   500.00

·         Richard Adams – Tire Repair – Highway District #2                                             $   500.00

·         Farm Plan (Atwoods) – Parts/supplies – Highway District #2                         $   500.00

·         O’Reilly Automotive Inc. – Parts/supplies – Highway District #2                  $   500.00

·         Western Equipment – Parts/supplies – Highway District #2                          $2,000.00

·         Cintas Uniforms – Uniform cleaning – Highway District #1                             $   500.00

·         Farm Plain (Atwoods) – Parts/supplies – Highway District #1                        $   500.00

·         Richard Adams – Tire Repair- Highway District #1                                               $   500.00

·         Brewer Auto Supply – Est. for Parts & supplies – Highway District #1        $   500.00

·         Western Equipment – Parts/supplies – Highway District #1                          $2,000.00

·         Bennie D. Doane – Clay – Highway District #1                                                      $1,500.00

 

THE VOTE:  Dunn, aye; Carrell, aye; Fixico, aye.

 

Item No. 6:  OPEN BIDS FOR OPTECH BALLOTS FOR THE ELECTION BOARD.  One bid was was opened from Royal Printing Co.   The bid was taken under advisement. No action was taken at this time.

Item No. 7: CONSIDERATION AND POSSIBLE ACTION WITH SWODA AND THE JACKSON COUNTY COMMISSIONERS ON THE FRIENDSHIP RURAL FIRE DEPARTMENT.  After completing  its review of the REAP applications submitted, SWODA sent notification to the Board of Commissioners stating the application for the Friendship Rural Fire Department was approved in the amount of $75,000.00.  After  consideration and discussion, a motion was made by Dunn and seconded by Carrell to accept the offer as presented by SWODA.

THE VOTE:  Dunn, aye; Carrell, aye; Fixico, aye.

Item No. 8: CONSIDERATION AND POSSIBLE ACTION WITH SWODA AND THE JACKSON COUNTY COMMISSIONERS ON ELDORADO EMERGENCY MEDICAL SERVICE.  After completing its review of the REAP applications submitted, SWODA sent notification to the Board of Commissioners stating the application for the Eldorado Emergency Medical Service was approved in the amount of $75,000.00.  After consideration and discussion, a motion was made by Carrell and seconded by Fixico to accept the offer presented by SWODA. 

THE VOTE:  Dunn, aye; Carrell, aye; Fixico, aye.

Item No. 9:  CONSIDERATION AND POSSIBLE ACTION WITH SWODA AND THE JACKSON COUNTY COMMISSIONERS ON ELMER RURAL FIRE DEPARTMENT.  After completing its reviews of the REAP applications submitted, SWODA sent notification to the Board of Commissioners stating the application for the Elmer Rural Fire Department was approved in the amount of $75,000.00  After consideration and discussion, a motion was made by Fixico and seconded by Carrell to accept the offer presented by SWODA. 

THE VOTE:  Dunn, aye; Carrell, aye; Fixico, aye.

Item No. 10:  CONSIDERATION AND POSSIBLE ACTION WITH SWODA AND THE JACKSON COUNTY COMMISSIONERS ON JACKSON COUNTY RURAL FIRE ASSOCIATION.  After completing its reviews of the REAP application submitted, SWODA sent notification to the Board of Commissioners stating the application for the Jackson County Rural Fire Association was approved in the amount of $75000.00.  After consideration and discussion, a motion was made by Carrell and seconded by Fixico to accept the offer presented by SWODA.

THE VOTE:  Dunn, aye; Carrell, aye; Fixico, aye.

Item No. 11:   CONSIDERATION AND POSSIBLE ACTION ON RESOLUTION FOR THE JACKSON COUNTY FAIR BOARD.  After consideration, a motion was made by Carrell and seconded by Fixico to approve and  adopt Resolution 2009-01 setting the filing period for the Jackson County Fair Board Election beginning January 26, 2009, At 8:00 a.m. and continuing through January 30, 2009 at 4:00 p.m. and the Election to be held on February 3, 2009.  Interested parties will file in the County Clerk’s office.

THE VOTE: Dunn, aye; Carrell, aye; Fixico, aye.

Item No. 12:  CONSIDERATION AND POSSIBLE ACTION ON APPOINTMENT OF OPERS RETIREMENT COORDINATOR AND ALTERNATE COORDINATOR.  After discussion a motion was made by Carrell and seconded by Fixico to appoint newly elected County Clerk, Christi Hair as retirement coordinator and Deputy, Kim Marquis as alternate coordinator.

THE VOTE: Dunn, aye; Carrell, aye; Fixico, aye.

Item No. 13:  CONSIDERATION AND POSSIBLE ACTION WITH THE JACKSON COUNTY COMMISSIONERS AND THE OKLAHOMA COOPERATIVE CIRCUIT ENGINEERING DISTRICT BOARD ON THE CONTRACT AGREEMENT FOR THE ETR FUND PROJECTS. The ETR FUND contracts were presented to the Board of Commissioners for the 5 year plan force account projects . There were two (2) contracts per project presented.  The beginning dates for each District are as follows: District #1 beginning date will be July 01, 2009 and the reimbursement date will start December 31, 2009; District #2 beginning date will be August 1, 2009 and the reimburseent date will start December 31, 2009; District #3 beginning date will be July 1, 2009 and the reimbursement date will start December 31, 2009.  A motion was made by Carrell and seconded by Fixico to accept the contracts. 

THE VOTE:  Dunn, aye; Carrell, aye; Fixico, aye.

Item No. 14:  CONSIDERATION AND POSSIBLE ACTION ON THE APPOINTMENT FOR CED #7 BOARD. A motion was made by Carrell and seconded by Fixico to appoint Dale Dunn to serve on the CED #7 Board for the calendar year 2009.

THE VOTE: Dunn, aye; Carrell, aye; Fixico, aye.

Item No. 15:  CONSIDERATION AND POSSIBLE ACTION ON APPOINTMENT FOR THE SW RURAL DEVELOPMENT BOARD. A motion was made by Carrell and seconded by Fixico to appoint Dale Dunn to serve on the SW Rural Development Board for the calendar year of 2009.

THE VOTE:  Dunn, aye; Carrell, aye; Fixico, aye.

Item No. 16:  CONSIDERATION AND POSSIBLE ACTION ON APPOINTMENT FOR THE EDC BOARD. A motion was made by Carrell and seconded by Fixico to appoint Anthony Fixico to serve on the EDC Board for the calendar year of 2009.

THE VOTE: Dunn, aye; Carrell, aye; Fixico, aye.

Item No. 17:  CONSIDERATION AND POSSIBLE ACTION ON APPOINTMENT FOR THE JACKSON COUNTY COMMUNITY SENTENCING PROGRAM. A motion was made by Fixico and seconded by Dunn to appoint Cary Carrell to serve on the Jackson County Community Sentencing Program for the calendar year of 2009.

THE VOTE:  Dunn, aye; Carrell, aye; Fixico, aye.

Item No. 18:  CONSIDERATION AND POSSIBLE ACTION APPOINTMENT FOR THE JACKSON COUNTY SOUTHWEST OKLAHOMA COMMUNITY ACTION GROUP. A motion was made by Fixico and seconded by Dunn to appoint Cary Carrell to serve on the Jackson County Southwest Oklahoma Community Action Group for the calendar year 2009.

THE VOTE:  Dunn, aye; Carrell, aye; Fixico, aye.

Item No. 19:  CONSIDERATION AND POSSIBLE ACTION ON APPOINTMENT FOR THE E-911 BOARD. A motion was made by Fixico and seconded by Dunn to appoint Cary Carrell to serve on the E-911 Board for the calendar year 2009.

THE VOTE:  Dunn, aye; Carrell, aye; Fixico, aye.

Item No. 20:  CONSIDERATION AND POSSIBLE ACTION ON ACCEPTANCE OF ROAD AND BRIDGE MATERIALS, TIRES, & HERBICIDES. After discussion and consideration a motion was made by Carrell and seconded by Fixico to accept all bids as compiled. 

THE VOTE: Dunn, aye; Carrell, aye; Fixico, aye.

Item No. 21:  REORGANIZATION OF BOARD OF COUNTY COMMISSIONERS FOR THE CALENDAR YEAR 2009.  A motion was made by Dunn and seconded by Fixico to adopt Resolution #2009-02 that Cary Carrell serve as Chairman of the Board of County Commissioners for the calendar year 2009.  A motion was made by Dunn and seconded by Carrell to adopt Resolution #2009-03 that Anthony Fixico serve as Vice-Chairman of the Board of County Commissioners for the calendar year 2009.

THE VOTE:  Dunn, aye; Carrell, aye; Fixico, aye.

Item No. 22:  OLD BUSINESS.  The Commissioners received notification from ThyssennKrupp Elevator in regards to the elevator inspections.  They are suggesting three (3) options for consideration.  The Commissioners are taking these options under advisement and will put it on the agenda for the next meeting scheduled Monday, January 12, 2009 at 10:00 a.m. in the Commissioner’s office.

There was discussion on taking bids in the future for tearing down the old jail. 

Item No. 23:  NEW BUSINESS. County Treasurer, Janet Wright stated that tax collections were $5,324,340.00 which was up from last year.

County Assessor, Gerald Sherrill, Jr. stated that his office will start renditions this week.

Item No. 24:  PUBLIC PARTICIPATION. There was no public participation.

Item No. 25:  VENDOR PARTICIPATION. There was no vendor participation.

Item No. 26:  APPROVE CLAIMS. A motion was made by Fixico and seconded by Carrell to approve payment of the following claims as presented:

To:  1/5/2009

 

                      Warrant No.   Vendor Name                                                                      Amount    Purpose

 

                      General

                                     821       U S Postmaster - Altus                                                       $104.00    P.O. Box Rental

                                     822       U S Postmaster - Altus                                                         $70.00    P.O. Box Rental

                                     823       Bugmaster Inc.                                                                        $75.00    Extermination

                                     824       Les Lambert Heat & Air                                                        $97.50    Labor

                                     825       Cintas Corporation #628                                                      $34.00    Cleaning Service

                                     826       Thyssenkrupp Elevator Corp.                                         $209.79    Elevator Maintenance

                                     827       Farm Plan (Atwoods)                                                         $270.00    Safety Awards

                                     828       Sears Commercial Credit                                                  $200.00    Safety Awards

                                     829       Lee Office Equipment                                                        $150.00    Ink Cartridges

                                     830       The Altus Times                                                                      $23.10    Advertisement

                      Highway Cash

                                     967       Lee Office Equipment                                                        $231.45    Office Supplies

                                     968       The Altus Times                                                                      $84.00    Subscription

                                     969       Jackson County General Fund                                        $295.58    Reimbursement

                                     970       Holiday Inn Oklahoma City                                               $243.00    Lodging And Meals

                                     971       Coda                                                                                         $300.00    Registration Fee

                                     972       Farm Plan (Atwoods)                                                           $30.42    Parts And Supplies

                                     973       Adams, Richard                                                                       $49.00    Tire Repair

                                     974       Western Equipment  LLC                                                  $509.77    Parts And Supplies

                                     975       Cintas Corporation #628                                                   $215.40    Uniform Cleaning

                                     976       Brewer's Auto Supply                                                        $167.98    Parts And Supplies

                                     977       Warren Cat                                                                                 $9.86    Part(s)

                                     978       Farm Plan (Atwoods)                                                           $80.00    Safety Awards

                                     979       Sears Commercial Credit                                                  $230.00    Safety Awards

                                     980       Warren Cat                                                                         $1,823.76    Part(s)

                                     981       Hooper Auto Parts                                                              $103.08    Part(s)

                                     982       Consolidated Bearing & Supply                                        $14.95    Part(s)

                                     983       Kirbys Wrecker & Service Station                                    $15.00    Flat(s)

                                     984       Western Equipment  LLC                                                    $76.53    Parts And Supplies

                                     985       Cintas Corporation #628                                                   $288.65    Uniform Cleaning

                                     986       Farm Plan (Atwoods)                                                           $63.62    Parts And Supplies

                                     987       O Reilly Automotive                                                           $131.06    Parts And Supplies

                                     988       Adams, Richard                                                                    $149.50    Tire Repair

                                     989       Fox Building Supply                                                             $122.36    Supplies

                                     990       Amsco Steel                                                                           $102.00    Supplies

                                     991       Fox Building Supply                                                             $359.99    Chain Saw

                                     992       Western Equipment  LLC                                                    $84.00    Parts And Supplies

                                     993       Cintas Corporation #628                                                   $337.10    Uniform Cleaning

                                     994       O Reilly Automotive                                                           $157.88    Parts And Supplies

                                     995       Kirbys Wrecker & Service Station                                    $28.00    Tire Repair

                                     996       Hercules Tire Sales Inc.                                                  $2,028.00    Grader Tires

                                     997       Petroleum Mkt. Equip. Co. Inc.                                  $1,166.94    Repair

                                     998       Daniel Truck Parts Inc.                                                          $45.07    Thermometer

                                     999       Hooper Auto Parts                                                              $111.27    Parts And Supplies

                                  1000       Mike's Alternator & Starter Service                                $68.95    Part(s)

                                  1001       Daniel Truck Parts Inc.                                                          $21.64    Air Hose

                                  1002       Badger Oil Co.                                                                       $141.14    Batteries

                      Sheriff Service Fees

                                       16       Altus Power                                                                       $3,368.05    Utilities

 

THE VOTE:  Dunn, aye; Carrell, aye; Fixico, aye.

Item No. 27:  ADJOURNMENT. A motion was made by Carrell and seconded by Fixico to adjourn. 

THE VOTE:  Dunn, aye; Carrell, aye; Fixico, aye.

The next meeting is set for Monday, January 12, 2009 at 10:00 a.m. in the Commissioner’s office.  Notice of the meeting was given by posting the required notices on the Information Center of the County Courthouse on Friday, January 2, 2009 at 8:56 a.m.

 

ATTEST:

_____________________________                        ____________________________________________

Christi Hair, County Clerk                                              Cary Carrell, Chairman, Board of County Commissioners