January 12, 2009
The County Commissioners met in Regular meeting at 10:00 a.m. in the County Commissioner’s office. Those present were: Chairman, Cary Carrell; Vice-Chairman, Anthony Fixico; Member, Dale Dunn; County Assessor, Gerald Sherrill Jr.; County Treasurer, Janet Wright; Court Clerk, Rhonda Stepanovich; County Clerk, Christi Hair; Loyd Colston, J.R. Wheeler, Mitch Malseed.
AGENDA:
Item No. 1: CALL MEETING TO ORDER. The meeting was called to order by Chairman, Cary Carrell.
Item No. 2: APPROVE MINUTES OF LAST MEETING(S). A motion was made by Dunn and seconded by Fixico to approve the minutes of the last meeting; a regular meeting held on January 5, 2009 at 10:00 a.m. in the Commissioner’s office.
Item No. 3: APPROVE REPORTS. The following reports for the month of December 2008 were approved and signed as follows:
· JACKSON ELECTION BOARD $ 344.36
· JACKSON COUNTY COURT CLERK $424,416.62
The following report was approved and signed for the calendar year ending December 31, 2008.
· JACKSON COUNTY SHERIFF $ 46,328.70
Item No. 4: APPROVE BLANKET PURCHASE ORDERS. A motion was made by Fixico and seconded by Dunn to approve the issuance of two (02) Blanket Purchase orders as follows:
· Medtox Laboratories Inc.-Lab Testing/Lab Analysis $ 200.00
· Aquathin Heartland – Est. for WaterCommissioners $ 50.00
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 5: CONSIDERATION AND POSSIBLE ACTION WITH THE JACKSON COUNTY COMMISSIONERS AND CED #7 ON THE PROGRAMMING RESOLUTION FOR FEDERALLY FUNDED “BR” BRIDGE REPLACEMENT PROJECT FOR THE 5-YEAR PLAN FOR FY 2010. After consideration and discussion, a motion was made by Fixico and seconded by Dunn to accept the Resolution as presented to the Board of Commissioners. The RESOLUTION NO. 2009-6 is for the bridge project for District #2.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 6: CONSIDERATION AND POSSIBLE ACTION TO DECLARE SURPLUS EQUIPMENT FOR THE JACKSON COUNTY SHERIFF’S OFFICE – ROGER LEVICK. A motion was made by Dunn and seconded by Fixico to approve the list of equipment presented to the Commissioners by the Sheriff, Roger LeVick as surplus equipment.
THE VOTE: Carrell, aye; Dunn, aye; Fixico, aye.
Item No. 7: CONSIDERATION AND POSSIBLE ACTION WITH THE JACKSON COUNTY COMMISSIONERS AND JANET S. WRIGHT, COUNTY TREASURER FOR THE NOTIFICATION OF REPAYMENT OF TEMPORARY TRANSFER OF FUNDS DATED OCTOBER 30, 2008 FOR COUNTY GENERAL ACCOUNT TO SALES TAX REVOLVING FUND. On October 30, 2008, the Board of Commissioners agreed to the temporary transfer of money into the County General account from the Sales Tax Revolving Fund by request of County Treasurer, Janet Wright. After the collections of monies during the month of December, the money is ready to be reimbursed to the Sales Tax Revolving Fund in the amount of $350,000.00. A motion was made by Dunn and seconded by Fixico to approve the transfer.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 8: ADVERTISE FOR BIDS FOR ONE (1) NEW 2009, BOOM MOWER TO BE INSTALLED ON COUNTY OWNED TRACTOR, BY LEASE PURCHASE – DISTRICT #1. A motion was made by Dunn and seconded by Fixico to advertise for bids on one (1) new 2009 Boom Mower to be installed on county owned tractor by Lease Purchase-District #1.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 9: ADVERTISE FOR BIDS FOR ONE (1) NEW 2009 WHEEL LOADER – DISTRICT #1. A motion was made by Dunn and seconded by Fixico to advertise for bids for one (1) new 2009 Wheel Loader – District #1
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 10: ADVERTISE BIDS FOR ONE (1) NEW 2009, BACKHOE/LOADER WITH ENCLOSED CAB –DISTRICT #3. A motion was made by Carrell and seconded by Dunn to advertise for bids for one (1) new 2009, Backhoe/Loader with enclosed cab – District #3.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 11: CONSIDERATION AND POSSIBLE ACTION WITH THE JACKSON COUNTY COMMISSIONERS AND THYSSENKRUPP ELEVATOR ON QEI OPTION SELECTION. The Board of Commissioners received notification from Thyssenkrupp Elevator of options for inspections. After discussion and consideration the Board of Commissioners elected to go with Option A which states that ThyssenKrupp will provide the inspection with a cost of $370.00 for them to provide the QEI.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 12: CONSIDERATION AND POSSIBLE ACTION TO ACCEPT OPTECH BALLOTS FOR THE JACKSON COUNTY ELECTION BOARD. A motion was made by Dunn and seconded by Fixico to accept the Bid for the printing of the Optech Ballots from the Royal Printing Company.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 13: CONSIDERATION AND POSSIBLE ACTION ON ACCO-SIG INSURANCE AND UNDERWRITING APPLICATION. The Board of Commissioners received a letter from ACCO wanting to provide the Commissioners with a quote on insurance. After consideration and discussion, a motion was made by Dunn and seconded by Fixico to take no action at this time.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 14: CONSIDERATION AND POSSIBLE ACTION FOR THE APPLICATION AND CERTIFICATE ON THE CONTRACT FOR THE JACKSOUN COUNTY COURTHOUSE STEP REPLACEMENT. A motion was made by Dunn and seconded by Fixico to approve the payment to RCJ Construction for the Jackson County Step Replacement in the amount of $73,800.00. This is the amount sent to The Board of Commissioners on the original bid. The monies will be paid out of R3CI.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 15: CONSIDERATION AND POSSIBLE ACTION ON RESOLUTION FOR ISSUANCE ON BURN BAN. Mitch Malseed reported to the Board of Commissioners on the dangers of burning at this time and upon the recommendation of several of the Fire Chiefs in Jackson County, requested the Commissioner issue a temporary Burn Ban with certain exception which are attached to the ban. After consideration a motion was made by Dunn and seconded by Fixico to adopt and approve RESOLUTION NO. 2009-4 which will temporarily issue an immediate Burn Ban for the entire county. The continuance of this matter will have to be voted on weekly.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 16: CONSIDERATION AND POSSIBLE ACTION RESOLUTION DETERMINING THE MAXIMUM MONTHLY EXPENDITURES FOR THE MONTH OF DECEMBER 2008. A motion was made by Dunn and seconded by Fixico to approve and adopt RESOLUTION NO. 2009-5 determining the maximum monthly highway expenditures the County Purchasing Agent may encumber for the month of January, 2009; an amount not to exceed $605,822.90.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 18: CONSIDERATION AND POSSIBLE ACTION ON COMMISSIONERS PROCEEDINGS FOR THE MONTH OF DECEMBER 2008. A motion was made by Fixico and seconded by Dunn to approve for publication the Commissioners Proceedings for the month of December 2008 as presented.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
Item No. 19: OLD BUSINESS. There was discussion on letting someone write out specs for tearing down the old jail. Dale will talk to Monty Goucher for ideas.
Item No. 20: NEW BUSINESS. The County Treasurer, Janet Wright presented the Sales Tax report in the amount of $120,201.85 which is up and the Use Tax in the amount of $5,348.47 which is up from last month.
The County Treasurer also reported Rural Electric for Madison Trail Apartments paid the in Lieu of taxes.
Item No. 21: PUBLIC PARTICIPATION. There was no public
participation.
Item No. 22: VENDOR PARTICIPATION. There was no vendor participation.
Item No. 23: APPROVE CLAIMS. A motion was made by Dunn and seconded by Fixico to approve payment of the following claims as presented: To: 1/12/2009
Warrant No. Vendor Name Amount Purpose
8 Mid-West Printing $1,501.90 Binder(s)
County Health Department
118 Cardiac Science Corporation $32.00 Defibrillator(s)
119 Alltel $98.85 Telephone & Internet
General
831 Locke Wholesale Electric Supply $94.04 Merchandise/Supplies
832 Smiths Firestone $924.42 Tires/Maintenance On Vehicles
833 Wilmes Ford $250.45 Maintenance/Repair Of Vehicles
834
835 Moco Electric $200.00 Part(s)
836 Integris Altus Medical Clinic $84.00 Physical Exam + Drug Test (Empl.'
837 Moco Electric $36.00 Bulbs
838 Smiths Firestone $600.84 Tire(s)
839 Custom Graphics $72.00 Stenciling Of T-Shirts
840 Lee Office Equipment $243.94 Office Supplies
841
842 Altus Printing Co. $978.00 Receipts
843 Pitney Bowes $59.99 Software
844 Express Services Inc. $215.10 Wages
845
846 Secretary Of State $20.00 Renewal Of Notary Commission
847 Kellpro $100.00 Computer Service
848 Zee Medical Services Co. $49.40 Medical Supplies
849 Reyes Electric $187.50 Labor
850 Chamber of Commerce-Altus $368.00 Membership Dues
851 Gibson, Jerry D. $9.36 Travel Reimbursement
852 Hilton Garden Inn $232.88 Lodging
853 Brewer's Auto Supply $14.80 Gasoline
854 Coda $185.00 CODA Conference
855 AT&T $484.35 Charger
Highway Cash
1003
1004 Lee Office Equipment $22.93 Copier Usage
1005 Southwest
1006
1007 Welch State Bank $1,265.73 Lease Payment
1008
1009
1010
1011
1012
1013 Southwest Auto Glass $260.00 Parts And Labor
1014
1015 Warren Cat $654.28 Part(s)
1016
1017
1018 Welch State Bank $1,788.67 Lease Payment
1019 Welch State Bank $1,788.67 Lease Payment
1020
1021
1022
1023 Gibson, Jerry D. $19.89 Travel Reimbursement
1024 Town Of
1025 Town Of
1026 Security State Bank $1,786.60 Lease Payment
1027 Empire Company, The $1,874.00 Lease Payment
1028 Empire Company, The $1,874.00 Lease Payment
1029
1030 Northern Tool & Equipment Co. $873.20 Drill Press
188 UniFirst Holding Inc. $439.00 Uniform Rental
189 Tundra Specialities $106.67 Part(s)
190 Les Lambert Heat & Air $215.50 Service Call
Judicial
53 Medtox Laboratories Inc. $100.00 Urinalysis
54 Redwood Toxicology $272.90 Drug Testing
55 Redwood Toxicology $1,062.00 Supplies
56 Leathers, David W. $312.00 Contract Services
Sheriff Contract Prisoners
95 Bob Barker $583.02 Hygiene Supplies
Sheriff Service Fees
17 Fuelman Of
Item No. 24: ADOURNMENT. A motion was made by Fixico and seconded by Dunn to adjourn.
THE VOTE: Carrell, aye; Fixico, aye; Dunn, aye.
The next meeting is set for Tuesday, January 20, 2009 at 10:00 a.m. in the Commissioner’s office. Notice of the meeting was given by posting the required notices on the Information Center of the County courthouse on Friday, January 9, 2009 at 9:09 a.m.
ATTEST:
_____________________________ ____________________________________________
Christi Hair, County Clerk Cary Carrell, Chairman, Board of County Commissioners