January 9, 2012

The County Commissioners met in Regular Meeting at 10:00 a.m. in the County Commissioners office. Those present were: Chairman, Marty Clinton; Vice Chairman, Anthony Fixico; Member, Cary Carrell; County Sheriff, Roger LeVick; County Assessor, Gerald Sherrill; Court Clerk, Rhonda Stepanovich; County Treasurer, Renee Howard; County Clerk, Christi Hair; Emergency Management Director, Jerry Gibson; Paula Peterson.

AGENDA:

Item No. 1: Call Meeting to Order. The meeting was called to order by Chairman Clinton.

Item No. 2: Approve Minutes of Last Meeting(s). A motion was made by Carrell and seconded by Fixico to approve the minutes of the last meeting; a regular meeting held on Tuesday, January 3, 2012 at 10:00 a.m. in the Commissioner’s Office of the Jackson County Courthouse.

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 3: Approve Reports. Reports for the month of December, 2011 were presented as follows:

· Court Clerk $113440.74

· County Treasurer $ 57256.16

Item No. 4: Officers Reports. County Treasurer, Renee Howard, presented the Recap notice for tax collections covering November and December for tax years, 2009, 2010, and 2011, which showed tax collections are up in 2011 from previous years.

Item No. 5: Approve Blanket Purchase Orders. A motion was made by Fixico and seconded by Carrell to approve the issuance of one (1) blanket purchase order for the Sheriff’s Department; one (1) blanket purchase order for the District Drug Court, DA’s Office; one (1) blanket purchase order for the Assessor’s Office, ten (10) blanket purchase orders for the Highway Department, and one (1) blanket purchase order for the Commissioner’s Office as follows:

· Wal Mart Community / Mchdse & supplies for Sheriff’s Dept. / SSFCF-2 $ 1000.00

· Motionworks / Bracelets / JDC-2 $ 6000.00

· Oklahoma Turnpike Auth. / Pike Pass / VIF-1C $ 40.00

· Western Equipment / Est. for parts & supplies / T2-1 Dist. #1 $ 2,000.00

· Cintas Uniforms / Est. for uniform cleaning / T2-1 Dist. #1 $ 500.00

· Brewers Auto Supply / Est. for Parts-Supplies / T2-Dist. #1 $ 1,000.00

· O’Reilly Auto. / Est. for Parts-Supplies / T2-2 Dist. #1 $ 500.00

· Cintas Uniforms / Est. for cleaning / T2-2 Dist. #2 $ 500.00

· Kirby’s Wrecker & Ser. Station/Tire Repair / T2-2 Dist. #2 $ 500.00

· Western Equipment / Est. for parts & supplies / T2-2 Dist. #2 $ 2,000.00

· NAPA Auto Parts / Est. Parts-Supplies / T2-2 Dist. #2 $ 500.00

· Cintas Uniforms / Est. for uniform cleaning / T2-3 Dist. #3 $ 500.00

· NAPA Auto Parts / Est. Parts-Supplies / T2-1 Dist. #3 $ 500.00

· Aquathin Heartland / Est. for water for Comm. Office / R-2 $ 75.00

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 6: Consideration and possible action on signing of letter for draw down money for Hazard Mitigation for Jackson County Hazard Mitigation Plan Update. Emergency Management Director, Jerry Gibson, presented to the Board of Commissioners a letter from SWODA stating that Jackson County may draw down money for work done on the Jackson County Hazard Mitigation Plan Update. In response to the request from SWODA to place this item on the agenda, Mr. Gibson presented a letter for consideration stating that Jackson County Commissioners have contract with Southwestern Oklahoma Development Authority (SWODA) to facilitate and document the mitigation planning process for the county; that the mitigation planning scope of work was broken down into phases, and are complete. Furthermore, Jackson County is requesting a drawdown totaling $8960.55 from HMPG 1735. Mr. Gibson further explained that this will be the third request for draw down money. The first request totaled $12,656.25 and was received in May of 2011; the second request totaled $14,225.42 and was received in July, 2011. The remaining balance which may be requested by Jackson County totals $11,946.78. Once Jackson County receives the money, it will be deposited and a purchase order will be encumbered and paid to SWODA. A motion was made by Carrell and seconded by Fixico to approve, as presented, the request for draw-down money.

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 7: Consideration and possible action on approval of commissioner sale by the Jackson County Treasurer, Renee Howard on property acquired at resale. County Treasurer, Renee Howard, presented to the Board of Commissioners a bid offer for property acquired by Jackson County at the Resale Auction; legally described as Altus-Hightower, Block 23, Lots 1,2,3. She explained that the bid offer was for $100.00 per lot which totaled $300.00 plus costs. A motion was made by Carrell and seconded by Fixico to accept the bid offer as presented.

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 8: Consideration and possible action on Commissioner’s Proceedings for the month of December, 2011. A motion was made by Carrell and seconded by Fixico to approve for publication, the Commissioner’s Proceedings for the month of December, 2011.

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 9: New Business. Chairman Clinton informed all interested parties that the Railroad tracks on CR 159 West of Highway 283 are in need of repairs; therefore, if the weather permits, the Railroad will be closing that stretch of road on January 10, 2012 in order to make the repairs. The intentions are to only be closed for one day, but, if problems arise it could be two days.

Item No. 11: Vendor Participation. There was no Vendor Participation.

Item No. 12: Approve Claims. A motion was made by Carrell and seconded by Fixico to approve the following claims for payment: Fiscal Year: 2011-2012

Payments by Fund Approved

From: 1/9/2012 To: 1/9/2012

Warrant No. Vendor Name Amount Purpose

Assessor Fees Revolving

14 Quill $889.16 Toner

15 Quill $258.57 Office Supplies

County Health Department

223 Langham, Michael $49.40 Travel

224 Langham, Michael $39.96 Travel

225 Privett Sales $319.00 Office Supplies

226 Lisa Wahrmund Teague $300.00 Misc.

227 Davis, Jereta $325.00 Misc.

228 Wells, Leslie $386.00 Misc.

229 Conner, Lisa G $381.06 Misc.

230 Henthorn, Sue $360.52 Misc.

231 JESSICA HIATT $279.42 Misc.

232 Gray, Karyl $376.62 Misc.

233 AT & T $547.15 Monthly Service

General

790 Advantage Office Products $90.51 Office Supplies

791 U S Post Office $1,100.00 POSTAGE STAMPS

792 U S Post Office $1,100.00 POSTAGE STAMPS

793 U S Post Office $1,100.00 POSTAGE STAMPS

794 Holiday Inn $77.00 Lodging And Meals

795 U S Post Office $440.00 POSTAGE STAMPS

796 U S Post Office $440.00 POSTAGE STAMPS

797 Advantage Office Products $16.99 Office Supplies

798 Wal-Mart $121.42 Misc Supplies

799 All Partitions And Parts $146.20 Part(s)

800 Advantage Office Products $29.99 Notary Stamp

801 Freeman, Pat $28.86 Travel

802 Goodin, Carol $28.86 Travel

803 Knox, Laveta $14.43 Travel

804 LINDA FRYE $12.21 Travel

805 Smith, Barbara $12.21 Travel

806 BONNIE FORTUNA $8.88 Travel

807 LAVERN PERRY $11.10 Travel

808 SHARON GLENN $6.66 Travel

809 Dunn, Lois $11.10 Travel

810 Pelt, Evelyn $14.43 Travel

811 Boyd, Mona $16.65 Travel

812 Morgan, Karen $16.65 Travel

813 Drone, Jackie $13.32 Travel

814 HELEN SUSKIE $16.65 Travel

815 Sanders, Glenda G. $16.65 Travel

816 PikePass Customer Service Center $12.20 Pikepass

817 Advantage Office Products $33.98 Office Supplies

Highway Cash

1014 Texas General Supply $104.28 Bolts

1015 Kennys Sign Graph $150.00 Sign(s)

1016 Amsco Steel $45.20 Supplies

1017 Warren Cat $211.14 Part(s)

1018 Janus Supply Company $59.80 Shop Use

1019 Wilmes Superstore $141.10 Repair

1020 Spence, Chad $177.00 Flat(s)

1021 Jackson County Water $36.00 Monthly Service

1022 Welch State Bank $879.97 Lease Payment

1023 Western Equipment $395.66 Parts And Supplies

1024 Moonlight Maintenance $213.61 Shop Supplies

1025 Longhorn Trailer & Body Company $272.35 Part(s)

1026 Moonlight Maintenance $34.88 Cleaning Supplies

1027 Altus Power $260.17 Monthly Service

1028 Altus Power $24.87 Monthly Service

1029 Welch State Bank $1,788.67 Lease Payment

1030 Welch State Bank $1,788.67 Lease Payment

1031 Wal-Mart $40.00 Anti Virus Program

1032 C.L. Boyd $174.09 Part(s)

1033 Daniel Truck Parts Inc. $96.84 Heater

1034 Fox Building Supply $44.93 Tool(s)

1035 Welch State Bank $3,097.72 Lease Payment

1036 Advantage Office Products $41.97 Ink

1037 Altus Power $15.00 Monthly Service

1038 Residence Inn $308.00 Lodging

Hwy CBRI-105

9 Hokett Asphalt Production Inc $8,713.34 Hot mix, Cold Lay

Jackson County Sales Tax Revolving Fund

226 UniFirst Holding Inc. $344.84 Uniform Rental

227 Arrow Machinery $830.83 Repair

228 Bob Barker Company Inc $1,638.15 Supplies

229 Zep Manufacturing Company $3,825.14 Cleaning/Maintenance Supplies

230 T & T Electronics $1,350.00 Vehicle Equipment

Judicial Drug Court

64 , Korin Martinez $196.47 Travel

65 Myron $490.87 Calendars

66 Redwood Toxicology $200.00 Drug Testing

67 U S Cellular $84.00 Monthly Service

68 , Korin Martinez $850.00 Contract Labor

69 Verizon $35.71 Monthly Service

Sheriff Contract Prisoners

258 Hostess Brands $436.00 Bread For Inmates

259 Bugmaster Inc. $120.00 Extermination

260 Amsco Steel $24.00 Building Supplies

261 Martin's Building & Plumbing $29.85 Building Supplies

262 Lawton Communications $120.00 Tower Lease

263 Blair Tire & Feed $10.00 Flat(s)

264 Advantage Office Products $470.58 Office Supplies

265 Martin's Building & Plumbing $3.80 Part(s)

Sheriff Service Fees

41 Locke Wholesale Electric Supply $151.56 Merchandise/Supplies

42 Fox Building Supply $61.57 Merchandise/Supplies

43 Smiths Firestone $90.97 Tires/Maintenance On Vehicles

44 Fuelman Of Southern Oklahoma $4,554.69 Fuel

Sheriffs Commissary Fund

72 Securus Technologies $750.00 CALLING CARDS

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 15: Adjournment. A motion was made by Carrell and seconded by Fixico to adjourn.

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

The next meeting is set for Tuesday, January 17, 2012 at 10:00 a. m. in the Commissioner’s Office of the Jackson County Courthouse. Notice of the meeting was given by posting the required notification on the Information Center of the Jackson County Courthouse at 9:05 a.m. on Friday, January 6, 2012.

ATTEST:

___________________________________ ________________________________________________

Christi Hair, County Clerk Marty Clinton, Chairman of Board of County Commissioners