M I N U T E S

JACKSON COUNTY COMMISSIONERS

REGULAR MEETING

Tuesday, January 16, 2007

10:00 a.m.

Present: Chairman, Ricky Crouch; Members, Dale Dunn and Cary Carrell; County Assessor, J.C. Brooks; County Sheriff, Morris Roberts; County Treasurer, Janet Wright; and County Clerk, Louise Snodgrass. Absent: None.

AGENDA

Item No.

01. CALL MEETING TO ORDER

02. APPROVE MINUTES OF LAST MEETING(S)

03. APPROVE REPORTS

04. APPROVE BLANKET PURCHASE ORDERS

05. CONSIDERATION AND POSSIBLE ACTION ON RESOLUTION FOR THE JACKSON COUNTY FAIR BOARD ELECTION

06. CONSIDERATION AND POSSIBLE ACTION WITH JANET WRIGHT, TREASURER, ON NOTIFICATION OF REPAYMENT OF TEMPORARY TRANSFER OF FUNDS DATED: SEPTEMBER 5, AND OCTOBER 23, 2006

07. CONSIDERATION AND POSSIBLE ACTION WITH THE JACKSON COUNTY COMMISSIONERS AND SOUTHWEST OKLAHOMA COMMUNITY ACTION GROUP, INC. FOR IN-KIND CONTRIBUTIONS VOUCHER

08. CONSIDERATION AND POSSIBLE ACTION ON RESOLUTION DETERMINING THE MAXIMUM MONTHLY HIGHWAY EXPENDITURES FOR THE MONTH OF JANUARY 2007

09. CONSIDERATION AND POSSIBLE APPROVAL OF PUBLICATION OF COMMISSIONERS PROCEEDINGS FOR THE MONTH OF DECEMBER 2006

10. CONSIDERATION AND POSSIBLE ACTION ON TRANSFER OF APPROPRIATIONS TO THE ELECTION BOARD

11. OLD BUSINESS

12. NEW BUSINESS

13. PUBLIC PARTICIPATION

14. VENDOR PARTICIPATION

15. APPROVE CLAIMS

16. ADJOURNMENT

AGENDA:

Item No. 01. CALL MEETING TO ORDER. The meeting was called to order by Chairman Crouch.

Item No. 02. APPROVE MINUTES OF LAST MEETING(S). A Motion was made by Dunn, seconded by Carrell to approve the Minutes of the last meeting, a Regular Meeting held at 10:00 a.m., Monday, The Vote: Dunn - Aye; Carrell - Aye and Crouch - Aye.

Item No. 03. APPROVE REPORTS. The following reports for the month of December, 2006 were approved and signed:

· Court Clerk $149,577.75

· County Treasurer $ 19,045.28

Item No. 04. APPROVE BLANKET PURCHASE ORDERS. There were no Blanket Purchase Orders presented.

Item No. 05. CONSIDERATION AND POSSIBLE ACTION ON RESOLUTION FOR THE JACKSON COUNTY FAIR BOARD ELECTION. A Motion was made by Dunn, seconded by Carrell to approve and adopt RESOLUTION NO. 2007-03 calling for a Fair Board Election; filing to commence on January 29, 2007 at 8:00 a.m. through February 3, 2007 at 4:00 p.m.; filing to take place in the County Clerk's Office; and the election to be held February 13, 2007 in the office of the Election Board from 8:00 a.m. to 4:00 p.m. The Vote: Dunn - Aye; Carrell - Aye and Crouch - Aye.

Item No. 06. CONSIDERATION AND POSSIBLE ACTION WITH JANET WRIGHT, TREASURER, ON NOTIFICATION OF REPAYMENT OF TEMPORARY TRANSFER OF FUNDS DATED: SEPTEMBER 5, AND OCTOBER 23, 2006. The floor was yielded to County Treasurer, Janet Wright, who told the Board she transferred the funds borrowed from the Sales Tax Revolving Fund, Resale Property, and Clerk's Preservation Fund back to the respective funds on December 31, 2006. Total of funds transferred was $330,000. A Motion was made by Carrell, seconded by Dunn to approve the transfer of funds to repay the borrowed funds to the accounts from which they were borrowed. The Vote: Carrell - Aye; Dunn - Aye and Crouch - Aye.

Item No. 07. CONSIDERATION AND POSSIBLE ACTION WITH THE JACKSON COUNTY COMMISSIONERS AND SOUTHWEST OKLAHOMA COMMUNITY ACTION GROUP, INC. FOR IN-KIND CONTRIBUTIONS VOUCHER. Chairman Crouch presented an In-Kind Contribution Voucher he received from Southwest Oklahoma Community Action Group showing in-kind contributions made by Jackson County in the amount of $28,203. After review, a Motion was made by Dunn, seconded by Carrell to approve the in-kind contributions voucher to Southwest Oklahoma Community Action Group in the amount of $28,203. The Vote: Dunn - Aye; Carrell - Aye and Crouch - Aye.

Item No. 08. CONSIDERATION AND POSSIBLE ACTION ON RESOLUTION DETERMINING THE MAXIMUM MONTHLY HIGHWAY EXPENDITURES FOR THE MONTH OF JANUARY 2007. A Motion was made by Dunn, seconded by Carrell to approve and adopt RESOLUTION NO. 2007-04 determining the maximum monthly highway expenditures the County Purchasing Agent may encumber during the month of January, 2007; an amount not to exceed $673,489.20. The Vote: Dunn - Aye; Carrell - Aye and Crouch - Aye.

Item No. 09. CONSIDERATION AND POSSIBLE APPROVAL OF PUBLICATION OF COMMISSIONERS PROCEEDINGS FOR THE MONTH OF DECEMBER 2006. A Motion was made by Dunn, seconded by Carrell to approve the publication of the Commissioners Proceedings for the month of December, 2006 as presented. The Vote: Dunn - Aye; Carrell - Aye and Crouch - Aye.

Item No. 10. CONSIDERATION AND POSSIBLE ACTION ON TRANSFER OF APPROPRIATIONS TO THE ELECTION BOARD. A Transfer of Appropriations from the County Clerk's Salary account to the County Election Board's Part-Time Salaries account for holding a special election was presented. County Clerk, Louise Snodgrass, explained that the State Auditor's office said the special election for the continuation of the 1/4¢ sales tax could not be paid with funds from the Sales Tax Revolving Fund unless we can break out the portion that is surplus to be used for General Fund purposes; that it is better to pay for the election from General Fund Revenue than to try to prove the other is surplus. Due to the retirement of an employee in the County Clerk's office, there is some surplus which has been offered for the election expenses. A Motion was made by Carrell, seconded by Dunn to approve the following Transfer of Appropriations:

FROM: F-1A - Salaries - County Clerk - $5648.32

To: SL-1B - Part-Time Salaries - County Election Board - $5648.32

The Vote: Carrell - Aye; Dunn - Aye and Crouch - Aye.

Item No. 11. OLD BUSINESS. There was no old business presented.

Item No. 12. NEW BUSINESS. A: County Treasurer, Janet Wright, told the Board she has received the Sales and Use Tax for the month of November, 2006 in the following amounts:

· Sales Tax $110,170.15

· Use Tax $ 8,379.47

B: Chairman Crouch presented a proposal given to him by District Attorney, John Wampler. The proposal was made by M & C Construction for the repair of the ceiling in the Bogus Check Office here in the courthouse. The ceiling of the office was damaged last year when a leakage occurred on the third floor. The proposal is for $306.20 to re-anchor the ceiling grid system, ceiling light fixture, ceiling heat and air register and replace damaged ceiling tile as needed. After discussion, a Motion was made by Carrell, seconded by Crouch to accept the proposal of M & C Construction in the amount of $306.20 for the repair of the ceiling in the Bogus Check Office. The Vote: Carrell - Aye; Crouch - Aye and Dunn - Aye.

Item No. 13. PUBLIC PARTICIPATION. There was no public participation.

Item No. 14. VENDOR PARTICIPATION. There was no vendor participation.

Item No. 15. APPROVE CLAIMS. A Motion was made by Dunn, seconded by Carrell to approve for payment the following claims as presented: Assessor Fees Revolving Fund - CAFRF-2 - totaling $4.00; County Health Department - HD-2 - totaling $1,045.22; General Fund - B-2, D-2, E-2, F-2, R-2, and R-3CI - totaling $5,473.24; Highway Cash Fund - T-2 and T-4 - totaling $16,138.65; Judicial Drug Court - JDC -1C and JDC-2 - totaling $1,733.47; Mortgage Certification Fees - MCFCF-2 - totaling $120.41; and Sheriff Contract Prisoners - SCP-2 - totaling $695.78. The Vote: Dunn - Aye; Carrell - Aye and Crouch - Aye.

Item No. 16. ADJOURNMENT. A Motion was made by Dunn, seconded by Carrell to adjourn. The Vote: Dunn - Aye; Carrell - Aye and Crouch - Aye. The next meeting is set for 10:00 a.m., Monday, January 22, 2007. Notice of the meeting was given by posting the required notices on the entrance doors of the County Commissioners' office and the county courthouse at 9:16 a.m., Friday, January 12, 2007.

ATTEST: (APPROVED)

_____________________________________ _________________________________________

Louise Snodgrass, County Clerk Ricky Crouch, Chairman

Board of County Commissioners