August 1, 2011

The County Commissioners met in Regular Session at 10:00 a.m. in the County Commissioners office. Those present were: Chairman, Cary Carrell; Vice Chairman, Marty Clinton; Member, Anthony Fixico; County Sheriff, Roger LeVick; County Assessor, Gerald Sherrill; Court Clerk, Rhonda Stepanovich; County Treasurer, Renee Howard; County Clerk, Christi Hair; Paula Peterson; Mike Andrews, Oklahoma Department of Transportation.

AGENDA:

Item No. 1: Call Meeting to Order. The meeting was called to order by Chairman Carrell.

Item No. 2: APPROVE MINUTES OF LAST MEETING. A motion was made by Clinton and seconded by Fixico to approve the minutes of the last meeting; a regular meeting held on Friday, July 29, 2011 at 10:00 a.m. in the Commissioner’s Office of the Jackson County Courthouse.

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 3: Approve Reports. Reports for the month of July, 2011 were presented as follows:

· County Clerk $12347.50

· County Treasurer $10305.69

Item No. 4: Officers Reports. County Assessor, Gerald Sherrill, announced the Jackson County Assessor’s Office will be closing on August 9, 2011 and remain closed until August 12, 2011 for the annual Assessor’s training.

Item No. 5: Approve Blanket Purchase Orders. A motion was made by Clinton and seconded by Fixico to approve the issuance of twelve (12) blanket purchase orders for the Highway Department and one (1) blanket purchase order for the Commissioner’s Office as follows:

· Western Equipment / Est. for parts & supplies / T2-1 Dist. #1 $ 2,000.00

· Cintas Uniforms / Est. for uniform cleaning / T2-1 Dist. #1 $ 500.00

· Brewer Auto Supply / Est. for Parts supplies / T2-1 Dist. #1 $ 1,000.00

· Cintas Uniforms / Est. for cleaning / T2-2 Dist. #2 $ 500.00

· O’Reilly Auto. / Est. for Parts-Supplies / T2-2 Dist. #2 $ 500.00

· Western Equipment /Est. Parts/Supplies / T2-2 Dist. #2 $ 2,000.00

· Kirby’s Wrecker & Ser. Station/Tire Repair / T2-2 Dist. #2 $ 500.00

· Cintas Uniforms / Est. for uniform cleaning / T2-3 Dist. #3 $ 500.00

· Western Equipment / Est. for parts & supplies / T2-3 Dist. #3 $ 2,000.00

· O’Reilly Automotive / Parts-Supplies / T2-3 Dist. #3 $ 500.00

· Eldorado Supply Co. / Parts & Supplies / T2-3 Dist. #3 $ 1000.00

· Aquathin Heartland / Est. for water for Comm. Office / R-2 $ 75.00

THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.

Item No. 6: Consideration and possible action on Supplemental Appropriations for the month of July, 2011. There were none presented at this time.

Item No. 7: Consideration and possible action of Designating Anna Seifried as Receiving Officer for General Accounts. A motion was made by Clinton and seconded by Fixico to approve the removal of Lisa Roberson and the designation of Anna Seifried as Receiving Office for the General Accounts as follows: R-2, R-3, R-1c, R-3CI, R-1A, D-2, D-3, D-1C, D-1A, SD-2, SD-3, SD-1C, SD-1A, and Q.

THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.

Item No. 8: Consideration and possible action on approval from CASA on banner on Southeast corner of courthouse for dates of October 24 – 31, 2011. A motion was made by Fixico and seconded by Clinton to approve the request made by CASA to put a banner on the Southeast corner of the courthouse for dates of October 24-31, 2011 for the purpose of advertising the Fall Festival Fundraiser.

THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.

Item No. 9: Consideration and possible action on approval of Title Sheet for bridge plans (project #BRF-133C (105) CI) for Jackson County District II. A motion was made by Fixico and seconded by Clinton to approve the Title Sheet for bridge plans (project #BRF-133C (105) CI) for Jackson County District #2.

THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.

Item No. 10: Discussion of County Road Inventory Maps with Mike Andrews of ODOT. Oklahoma Department of Transportation Representative, Mike Andrews, presented to the Board of Commissioners a copy of the new database for Jackson County roads as well as the new map which describes the roadway changes that occurred during field inspection. Mr. Andrews explained that any roads marked in yellow indicate roadways that could not be accessed during the inventory and no longer meet eligibility requirements for mileage certification. He further explained that any roads marked in red indicate new public roads discovered during the inventory which may be eligible for mileage certification, if the county agrees to add roadways to the county system. He explained that the roads in blue indicate roads the county has filed county action reports with the Department, which have been processed into the database for previous years, but have not been drawn on the County Highway Map at this time. He then presented Action Reports which can be completed if errors are discovered, or if changes or repairs are made which would require the addition or deletion of roads to the county inventory. Commissioner Fixico announced that one four (4) mile section shows to be in District #2, but should be in District #3. Each Commissioner reviewed the map and discussed the needed changes.

Item No. 11: New Business. Chairman Carrell presented a DISMISSAL WITHOUT PREJUDICE, which lists Herring Bank, dba First State Bank of Altus, as Plaintiff; VS Kenneth E. Jones and Barbara J. Jones, The Jackson County Treasurer; and The Board of County Commissioners as Defendants.

Item No. 12: Public Participation. There was no public participation.

Item No. 13: Vendor Participation. There was no Vendor Participation.

Item No. 14: Approve Claims. A motion was made by Fixico and seconded by Clinton to approve the following claims for payment:

Fiscal Year: 2010-2011

Payments by Fund Approved

From: 8/1/2011 To: 8/1/2011

Warrant No. Vendor Name Amount Purpose

Jackson County Sales Tax Revolving Fund

444 Jackson County Memorial Hospital $1,350.00 Medical Attention Of Inmates

Sheriff Service Fees

76 John Vance Auto $51,518.00 Vehicle

Fiscal Year: 2011-2012

Payments by Fund Approved

From: 8/1/2011 To: 8/1/2011

Warrant No. Vendor Name Amount Purpose

County Clerk Preservation Fee

2 Privett Sales $371.00 Cabinet

County Health Department

27 Altus Power $1,745.07 Monthly Service

General

97 Strickland, Gary L. $550.39 Travel

98 Aquathin Heartland $4.25 Water

99 Coda $75.00 Fee

100 Coda $75.00 Registration Fee

101 Wal-Mart $148.53 Supplies

102 CDW Government Inc. $182.39 Router

103 AT & T $119.10 Monthly Service

104 O'Reilly Automotive $49.99 Vehicle Equipment

Highway Cash

114 Dolese Bros. Co. $216.32 3/8 #2 Cover

115 Amsco Steel $143.00 Misc Supplies

116 NAPA Auto Parts $33.09 Part(s)

117 Hooper Auto Parts $607.95 Supplies

118 C.L. Boyd $2,138.20 Part(s)

119 A-1 Fire & Safety $655.00 Fire Extinguisher

120 Advantage Office Products $185.30 Ink Cartridges

121 Reyes Electric $130.00 Electrical Work

122 Clinton, Marty $67.71 Travel

123 Warren Cat $203.51 Part(s)

124 Ergon Asphalt And Emulsions $549.77 Oil

125 Kirby's Wrecker & Service Station $57.50 Flat(s)

126 Fox Building Supply $18.31 Part(s)

127 Southwest Auto Glass $135.00 Part(s)

128 Fox Building Supply $32.36 Tool(s)

129 Aquathin Heartland $17.50 Water

130 After Hours Truck Repair $180.00 Parts And Labor

131 NAPA Auto Parts $154.30 Part(s)

132 Ergon Asphalt And Emulsions $460.49 Oil

133 Ergon Asphalt And Emulsions $465.19 Oil

134 Hooper Auto Parts $97.65 Supplies

135 Aquathin Heartland $60.00 Water

136 NAPA Auto Parts $140.34 Filter(s)

137 Hudson Equipment $3,136.00 Bridge Material

138 A-1 Fire & Safety $524.00 Fire Extinguisher

139 Fox Building Supply $62.26 Bridge Material

140 NAPA Auto Parts $24.96 Part(s)

Jackson County Sales Tax Revolving Fund

30 Altus Power $6,452.83 Monthly Service

Sheriff Contract Prisoners

31 Yocham, Calvin C. $267.90 Auto Repair

32 TAMARACK DENTAL ASSOCIATES $216.00 Dental Services

33 Equipment Services Welding Shop $37.50 Welding

34 Advantage Office Products $637.88 Office Supplies

35 Kenny's Sign Graph $100.00 Accesories

36 Yocham, Calvin C. $100.23 Auto Repair

37 Martin's Building & Plumbing $1.38 Part(s)

Sheriff Service Fees

3 John Deere Financial $26.99 Merchandise/Supplies

4 Visa $261.51 Travel Expenses

5 Walmart Community $615.75 Merchandise/Supplies

6 John Deere Financial $539.98 Vehicle Equipment

Sheriffs Commissary Fund

8 Walmart Community $2,272.77 Merchandise/Supplies

9 Hagar Restaurant Service Inc. $1,216.15 Repair

Judicial Drug Court

7 U S Cellular $75.00 Monthly Service

8 Martinez, Korin $737.50 Labor

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 15: Adjournment. A motion was made by Fixico and seconded by Clinton to adjourn.

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

The next meeting is set for Monday, August 8, 2011 at 10:00 a. m. in the Commissioner’s Office of the Jackson County Courthouse. Notice of the meeting was given by posting the required notification on the Information Center of the Jackson County Courthouse at 9:25 a.m. on Friday, July 29, 2011.

ATTEST:

___________________________________ ________________________________________________

Christi Hair, County Clerk Cary Carrell, Chairman of Board of County Commissioners