June 6, 2011
The County Commissioners met in Regular Session at 10:00 a.m. in the County Commissioners office. Those present were: Chairman, Cary Carrell; Vice Chairman, Marty Clinton; Member, Anthony Fixico; County Sheriff, Roger LeVick; County Assessor, Gerald Sherrill; County Treasurer, Janet S. Wright; County Treasurer Elect, Renee Howard; County Clerk, Christi Hair; Paula Peterson.
AGENDA:
Item No. 1: Call Meeting to Order. The meeting was called to order by Chairman Carrell.
Item No. 2: APPROVE MINUTES OF LAST MEETING. A motion was made by Clinton and seconded by Fixico to approve the minutes of the last meeting; a regular meeting held on Tuesday, May 31, 2011 at 10:00 a.m. in the Commissioner’s Office of the Jackson County Courthouse.
THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.
Item No. 3: Approve Reports. Reports for the month of May, 2011 were presented as follows:
· District Attorney-Bogus Checks Division $ 39499.42
· County Clerk $ 13060.50
· County Treasurer $ 6765.03
· Election Board $ 3915.49
· Court Clerk $133842.34
Item No. 4: Officers Reports. There was nothing discussed at this time.
Item No. 5: Approve Blanket Purchase Orders. There were none presented.
Item No. 6: Consideration and possible action on bids, estimates or any change
orders dealing with Courthouse Fascia Project.
No action was taken at this time.
Item No. 7: Consideration and possible action on Supplemental Appropriations for the
month of May, 2011. A motion was made by Clinton and seconded by Fixico to approve the
Supplemental Appropriations as follows:
·
Sheriff Contract
Prisoners $8208.00
·
Sheriff Service Fees $1041.17
·
County Assessor
Revolving Fund $ 277.00
THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.
Item No. 8: Open bids & possible acceptance for One (1) New 2011, Backhoe/Loader
with Enclosed Cab for District #2. Bids for one (1) New 2011, Backhoe/Loader with enclosed cab for Jackson
County, Oklahoma, District #2 were submitted and opened as follows:
·
G.W. Van Keppel 8233 West Reno OKC, Ok. 73127 $84000.00
·
Warren Cat 4501 W. Reno OKC, OK. 73127 No
bid
·
C.L. Boyd P.O. Box 26427 OKC, Ok. 73126 $87323.00
(with attachment
Add $8598.00)
Commissioner Fixico explained the bid
submitted by G.W. Van Keppel does not meet the specifications as required;
however, the bid submitted by C.L. Boyd meets all required specifications. After some discussion and consideration, a
motion was made by Fixico and seconded by Clinton to accept the bid submitted
by C.L. Boyd including the attachments, which totals $95921.00.
THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.
Item No. 9: Consideration and possible action on contract between the Board of
County Commissioners referred to as “Texas County” and the Board of County
Commissioners of Jackson County for Services at Texas County Juvenile Detention
Center. A motion was made by Clinton and seconded by Fixico to approve the
contract as presented between the Board of County Commissioners of Texas County
and the Board of County Commissioners of Jackson County for services at the
Texas County Juvenile Center.
THE VOTE: Fixico
aye; Clinton, aye; Carrell, aye.
Item No. 10: Consideration and possible action on 2011/2012 Worker’s Compensation Insurance Renewal Quotes With ACCO. Chairman Carrell presented to the Board of Commissioner the information for payment options to ACCO for Workers’ Compensation Insurance for coverage during the FY 2011-2012. Payment Option #1 totals $110,858.00 and is due on or before July 31, 2011. Payment Option #2 consists of two payment of $57092.00 each totaling $114184.00. The first payment is due on or before July 31, 2011 and the second payment is due on or before January 31, 2012. A motion was made by Clinton and seconded by Fixico to accept Option #1 to pay $110858.00 on or before July 31, 2011.
THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.
Item No. 11: Consideration and
possible action on Resolution to execute the Agreement Establishing the
Association of County Commissioners of Oklahoma Self-Insurance Fund (Workers’
Compensation Program). A motion was made by Clinton and seconded by Fixico to adopt and approve
Resolution #2011-26 which states the Board of County Commissioners of Jackson
County joins with other counties in creating the Association of County
Commissioners of Oklahoma Self-Insurance Fund; and furthermore, agrees to
become a party to the Agreement establishing the ACCO-SIF dated June 29, 1983,
for purposes and in consideration of the mutual covenants contained herein; and
as revised on November 4, 1998.
THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.
Item No. 12: Consideration and possible action on Rental Contract between Jackson
County Health Department and Lee Office Equipment Inc. for office equipment. After a
recommendation from Chairman Carrell to approve the Rental Contract between
Jackson County Health Department and Lee office Equipment Inc. for office
equipment, a motion was made by Fixico and seconded by Clinton to approve the
contract as presented. The terms and
conditions are stated in the contract which is on file in the County Clerk’s
office.
THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.
Item No. 13: Consideration and possible action on Designation of Karen Testerman,
Donna Boone, & Danette Rivas as Requisitioning Officers for the Jackson
County Health Department. A motion was made by Clinton and seconded by Fixico to approve the
designation of Karen Testerman, Donna Boone, & Dannette Rivas to act as
Requisitioning Officers (effective July 1, 2011) for the following Health
Department accounts: HD1, HD1C, HD2,
HD3.
THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.
Item No. 14: Consideration and possible action on Designation of Mary Tolliver,
Priscilla Guerrero, & Lisa Bennett as Receiving Officers for the Jackson
County Health Department. A motion was made by Clinton and seconded by Fixico to approve the
designation of Mary Tolliver, Priscilla Guerrero, & Lisa Bennett to act as
Receiving Officers, effective July 1, 2011, for the following Health Department
accounts: HD1, HD1C, HD2, HD3.
THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.
Item No. 15: Consideration and possible action on contracts between Jackson County
Health Department & Pitney Bowes Credit Corp., George Brothers Termite
& Pest Control, Lee Office Equipment & Verizon Wireless. Chairman
Carrell explained the paperwork presented to the Board of Commisisoners by the
Health Department included all stated vendors on a single document; therefore,
all vendors are included on one agenda item for consideration. A motion was made by Fixico and seconded by
Clinton to approve the renewal of the contracts between Jackson County Health
Department and Pitney Bowes Credit Corp.; George Bros. Termite Pest Control;
Lee Office Equipment; Verizon Wireless.
THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.
Item No. 16: Consideration and possible action on agreement between Jackson County Health
Department and Head Start Program of Southwest Oklahoma Community Action Group
Child Health Services Agreement. A motion was made by Clinton and seconded by Fixico to approve the
agreement as presented between the Jackson County Health Department and the
Head Start Program of Southwest Oklahoma Community Action Group Child Health
Services. The terms and conditions are
stated in the agreement, which is on file in the Jackson County Clerk’s Office.
THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.
Item No. 17: Consideration and possible action on supplemental agreement between
Southwest Oklahoma Community Action Group, Inc., and Jackson County Health
Department for the purpose of providing transportation within the County of
Jackson to & from Altus for cities of Blair & Olustee. A motion was
made by Clinton and seconded by Fixico to approve the Supplemental Agreement as
presented between Southwest Oklahoma Community Action Group, Inc. and Jackson
County Health Department for the purpose of providing transportation within the
County of Jackson to and from Altus for cities of Blair and Olustee. The terms and conditions are stated in the
agreement which is on file in the Jackson County Clerk’s Office.
THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.
Item No. 18: Consideration and possible action on agreement between Jackson County
Health Department and Jackson County Memorial Hospital for the purpose of
providing x-ray services. A motion was made by Clinton and seconded by Fixico to approve the agreement
as presented between Jackson County Health Department and Jackson County
Memorial Hospital for the purpose of providing X-Ray services. The terms and conditions are stated in the
agreement which is on file in the Jackson County Clerk’s office.
THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.
Item No. 19: New Business. Commissioner Clinton inquired about the electrical problems previously reported at the Sheriff’s Department. Sheriff LeVick explained that the City of Altus has replaced some equipment and an electrician has inspected the problems. Sheriff LeVick has been told that it may be a switch on the generator. He explained that on Wednesday, June 8, 2011, the City of Altus will host a meeting with the electrician and a representative from the generator company to try and resolve the problems.
Commissioner Carrell explained to the Board of Commissioners
that the “Transfer of Appropriations” from D-2 (Commissioner’s Office
Maintenance and Operations) into D-3 (Commissioner’s Office Capital Outlay)
which was approved during the May 31, 2011 meeting of the Board of
Commissioners was stated to be $700.00; it should have been stated as $800.00.
Item No. 20: Public Participation. There was no public participation.
Item No. 21: Vendor Participation. Jim Taylor, representative of C.L. Boyd, thanked the Board of Commissioners for continued support.
Item No. 22: Approve Claims. A motion was made by Fixico and seconded by Clinton to approve the following claims for payment: Fiscal Year: 2010-2011
Payments by Fund Approved
From: 6/6/2011 To: 6/6/2011
Warrant No. Vendor Name Amount Purpose
County Health Department
349 Helena Chemical $84.00 Chemicals
350 Janus Supply Company $306.80 Supplies
351 AT & T $528.55 Monthly Service
352 Southwest Transit $54.00 Transportation
General
1319 Strickland, Gary L. $744.10 Travel
1320 Strickland, Gary L. $715.23 Travel
1321 Aquathin Heartland $4.25 Water
1322 Aquathin Heartland $4.25 Water
1323 Advantage Office Products $174.80 Office Supplies
1324 Aquathin Heartland $8.50 Water
1325 Advantage Office Products Llc $9.54 Office Supplies
1326 Aquathin Heartland $65.25 Water
1327 Janus Supply Company $265.66 Cleaning Supplies
1328 Sherwin-Williams $152.11 Paint
1329 Heartland Publications LLC $231.60 Affidavit of Publication
1330 Commanche County Regional Juv Det Ctr $1,944.00 Juvenile Detention
1331 Eastern OK Youth Services $953.25 Juvenile Detention
1332 Jackson County Free Fair $6,615.00 Budget Appropriation
1333 Lee Office Equipment $55.13 Service Agreement
1334 Brewer's Auto Supply $57.50 Fuel
Highway Cash
2017 Western Equipment $680.94 Parts And Supplies
2018 Cintas Corporation #628 $310.60 Uniform Cleaning
2019 Farm Plan (Atwoods) $125.94 Parts And Supplies
2020 Adams, Richard $130.00 Tire Repair
2021 Brewer's Auto Supply $867.05 Parts And Supplies
2022 Hokett Asphalt Production Inc $10,021.00 Hot mix, Cold Lay
2023 C.L. Boyd $1,126.47 Repair
2024 The Railroad Yard Inc. $4,380.13 Pipe
2025 KSM Exchange LLC $298.10 Part(s)
2026 Circuit Engineering Dist. 7 $440.00 Sign(s)
2027 Texas General Supply $140.31 Part(s)
2028 Livingston Machinery Company $64.83 Supplies
2029 Canon Financial Services $191.00 Lease Payment
2030 Heartland Publications LLC $16.50 Affidavit of Publication
2031 Cintas Corporation #628 $235.32 Uniform Cleaning
2032 Adams, Richard $683.50 Tire Repair
2033 O'Reilly Automotive $322.81 Parts And Supplies
2034 Western Equipment $134.30 Parts And Supplies
2035 Circuit Engineering Dist. 7 $192.00 Signs And Posts
2036 Altus Power $199.99 Monthly Service
2037 Altus Power $36.92 Monthly Service
2038 Altus Power $15.00 Monthly Service
2039 Town Of Eldorado $206.63 Monthly Service
2040 Town Of Olustee $39.37 Monthly Service
Jackson County Sales Tax Revolving Fund
405 UniFirst Holding Inc. $497.80 Uniform Rental
406 Sexauer, J.A. $366.42 Part(s)
Judicial Drug Court
94 Earls, Traci $71.40 Travel
95 PAPA JOHNS $300.00 GRAD. SUPPLIES
96 PAPA JOHNS $200.00 GRAD. SUPPLIES
Sheriff Contract Prisoners
398 Okla. Gang Investigator Association $150.00 Registration Fee
399 Custom Graphics $165.00 Uniform Shirts
400 Hostess Brands $540.64 Bread For Inmates
401 Bugmaster Inc. $120.00 Spraying
402 Lee Office Equipment $28.26 Service Agreement
Sheriff Service Fees
66 Smiths Firestone $850.94 Tires/Maintenance On Vehicles
67 Johnny Roberts Motors Inc. $191.10 Auto Repair
THE VOTE:
Fixico, aye; Clinton, aye; Carrell, aye.
Item No. 23: Adjournment. A motion was made by Clinton and seconded by Fixico to adjourn.
THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.
The next meeting is set for Monday, June 13, 2011 at 10:00 a. m. in the Commissioner’s Office of the Jackson County Courthouse. Notice of the meeting was given by posting the required notification on the Information Center of the Jackson County Courthouse at 8:35 a.m. on Friday, June 3, 2011.
ATTEST:
___________________________________ ________________________________________________
Christi Hair, County Clerk Cary Carrell, Chairman of Board of County Commissioners