May 16, 2011

The County Commissioners met in Regular Session at 10:00 a.m. in the County Commissioners office. Those present were: Chairman, Cary Carrell; Vice Chairman, Marty Clinton; Member, Anthony Fixico; County Assessor, Gerald Sherrill; Court Clerk, Rhonda Stepanovich; County Treasurer, Janet S. Wright; County Treasurer Elect, Renee Howard; County Clerk, Christi Hair; Paula Peterson.

AGENDA:

Item No. 1: Call Meeting to Order. The meeting was called to order by Chairman Carrell.

Item No. 2: APPROVE MINUTES OF LAST MEETING. A motion was made by Clinton and seconded by Fixico to approve the minutes of the last meeting; a regular meeting held on Monday, May 9, 2011 at 10:00 a.m. in the Commissioner’s Office of the Jackson County Courthouse.

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 3: Approve Reports. There were no reports presented.

Item No. 4: Officers Reports. County Assessor, Gerald Sherrill, expressed gratitude to all individuals and businesses who donated to the MDA lock-up last week. He stated that he collected over $800.00 for the purpose of sending a child to camp.

Chairman Carrell stated that due to another change of work order on the fascia repairs to the courthouse, the contractors have temporarily halted work. He explained the contractors will have to go in with a steel wall structure instead of concrete. Architect, Phil Burk, is working on another change of work order and hopes to have it ready within a week to ten days. He stated that the current contractor does not work on steel structures, only concrete, but he hopes they can sub-contract that portion of the repairs.

Item No. 5: Approve Blanket Purchase Orders. There were none presented.

Item No. 6: Consideration and possible action on Agreement between Jackson County and Chanze Oil Company. The agreement states that Chanze Oil Company will bore an underground pipeline across SCR 207 ECR 168.01, which lies in Jackson County, District #2, a depth of 2 feet below bottom of ditch. Chanze Oil Company is responsible for any damages to said site. A motion was made by Fixico and seconded by Clinton to approve the agreement between Jackson County and Chanze Oil Company as presented.

THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.

Item No. 7: Consideration and possible action on Detention Services Agreement by and between Sac and Fox Nation and Jackson County. A motion was made by Clinton and seconded by Fixico to approve the Detention Services Agreement by and between Sac and Fox Nation and Jackson County as presented. The terms and conditions are stated in the agreement which is on file in the Jackson County Clerk’s office.

THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.

Item No. 8: Consideration and possible action on Agreement between Canadian County Juvenile Detention and Jackson County. A motion was made by Clinton and seconded by Fixico to approve the Agreement between Canadian County Juvenile Detention and Jackson County as presented. The terms and conditions are stated in the agreement which is on file in the Jackson County Clerk’s office.

THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.

Item No. 9: Consideration and possible action on Appointment of Ricky Crouch to serve on the Jackson County Memorial Hospital Authority Board of Trustees, term ending 6/30/2015. A motion was made by Fixico and seconded by Clinton to approve the re-appointment of Ricky Crouch to serve on the Jackson County Memorial Hospital Authority Board of Trustees, with a term ending 06/30/2015.

THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.

Item No. 10: Consideration and possible action on Resolution pursuant to Jackson County Dist. 2 to use State Revolving Fund monies to purchase a backhoe instead of a truck. A motion was made by Fixico and seconded by Clinton to adopt and approve Resolution #2011-23 which states that Jackson County District #2 does not wish to purchase a Truck Tractor through the County Road Machinery and Equipment Revolving Fund; but instead, will purchase a Backhoe/Loader through the County road Machinery and Equipment Revolving Fund.

THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.

Item No. 12: Consideration and possible action on Advertisement for bids for One New 2011 Backhoe/Loader with enclosed cab, for Dist #2. A motion was made by Fixico and seconded by Clinton to approve the advertisement for bids for One New 2011 Backhoe/Loader with enclosed cab for Jackson County, Ditrict #2.

THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.

Item No. 13: Consideration and possible action on any issues that may arise after the assessment of Courthouse Fascia project by Burk Associates and Structural Engineer. No action was taken at this time.

Item No. 13: New Business. There was nothing discussed at this time.

Item No. 14: Public Participation. There was no public participation.

Item No. 15: Vendor Participation. There was no Vendor Participation.

Item No. 16: Approve Claims. Commissioner Clinton stated that he would make a motion to approve all claims except a travel claim. He stated that he believes that because officers are given a travel allowance for in-county travel, the out-of-county travel should begin at the county line. County Assessor, Gerald Sherrill stated that the State Auditor’s office sent notification stating that travel begins at the point of departure. Commissioner Clinton stated that the information he received came from District Attorney, John Wampler. Commissioner Clinton further stated this issue needs to be addressed. A motion was made by Fixico and seconded by Carrell to approve the following claims as presented for payment: Fiscal Year: 2010-2011

Payments by Fund Approved

From: 5/16/2011 To: 5/16/2011

Warrant No. Vendor Name Amount Purpose

County Clerk Preservation Fee

7 Mid-West Printing $1,084.00 Office Supplies

County Health Department

328 Martinez, Morgan $51.00 Travel

329 Health Impressions $1,354.00 Supplies

330 Jackson County Memorial Hospital $298.35 Monthly Service

331 Walmart Community $77.34 Supplies

332 Monarch Broadcasting $1,220.25 Advertisement

333 Johnston, Mary $66.60 Travel

334 Privett Sales $489.00 Desk(s)

335 Touchtone Communications $199.84 Monthly Service

General

1220 Touchtone Communications $2.37 Monthly Service

1221 Advantage Office Products $191.23 Office Supplies

1222 Pate, Mitzi $670.38 Travel

1223 Advantage Office Products $20.98 Office Supplies

1224 Lee Office Equipment $95.23 Contract Services

1225 Canon Financial Services $138.88 Contract Services

1226 Touchtone Communications $13.37 Monthly Service

1227 Aquathin Heartland $42.50 Water

1228 Touchtone Communications $5.56 Monthly Service

1229 Touchtone Communications $6.97 Monthly Service

1230 Northern Safety Co Inc $39.84 Sign(s)

1231 Hollis Plumbing Inc. $91.50 Service Call

1232 Advantage Office Products $12.36 Janitorial Supplies

1233 Farm Plan (Atwoods) $159.80 FLOWERS

1234 Western Plains Youth & Family $1,496.85 Juvenile Detention

1235 Commanche County Regional Juv Det Ctr $2,064.00 Juvenile Detention

1236 Touchtone Communications $0.94 Monthly Service

1237 Sherrill Jr, Gerald F. $163.20 Travel

Highway Cash

1896 Hokett Asphalt Production Inc $26,302.50 Materials

1897 C.L. Boyd $34.29 Part(s)

1898 C.L. Boyd $1,086.04 Part(s)

1899 Ergon Asphalt And Emulsions $889.25 Oil

1900 Southern Tire Mart Llc $1,671.00 Tire(s)

1901 Hokett Asphalt Production Inc $15,018.00 Gravel

1902 Farm Plan (Atwoods) $344.45 Fuel Pump

1903 Advantage Office Products $139.99 Printer

1904 Warren Cat $280.25 Part(s)

1905 Advantage Office Products $38.23 Office Supplies

1906 Okla. Dept Of Transportation $1,716.66 Lease Payment

1907 Okla. Dept Of Transportation $1,716.66 Lease Payment

1908 Okla. Dept. Of Transportation $1,716.66 Lease Payment

1909 Touchtone Communications $12.14 Monthly Service

1910 Okla. Dept Of Transportation $1,686.01 Lease Payment

1911 Okla. Dept Of Transportation $846.50 Lease Payment

1912 Okla. Dept. Of Transportation $2,003.97 Lease Payment

1913 Sleep Inn & Suites $79.99 Lodging

1914 Gibson, Jerry D. $213.77 Travel And Meals

1915 C.L. Boyd $3,207.30 Blade(s)

1916 Martin Marietta Materials $383.36 Materials

1917 C.L. Boyd $330.33 Part(s)

1918 NAPA Auto Parts $3,603.54 Motor

1919 Tripp Automotive $1,895.65 Part(s)

1920 Okla. Dept. Of Transportation $1,160.86 Lease Payment

1921 Okla. Dept Of Transportation $1,839.28 Lease Payment

1922 Altus Ready Mix $282.00 Concrete

1923 Ergon Asphalt And Emulsions $446.31 Oil

1924 Dolese Bros. Co. $228.32 Materials

1925 Lawton Communications $80.00 RADIO SERVICE

1926 NAPA Auto Parts $25.75 Filter(s)

1927 Aquathin Heartland $60.00 Water

1928 Okla. Dept Of Transportation $1,839.28 Lease Payment

1929 Okla. Dept Of Transportation $922.86 Lease Payment

Jackson County Sales Tax Revolving Fund

368 Jackson County Memorial Hospital $1,620.00 Medical Attention Of Inmates

369 Stanley Security Solutions Inc. $610.00 Part(s)

370 Jackson County Dist #3 $204.33 Fuel

371 Superior Fire Protection Inc. $475.00 Annual Inspection

Judicial Drug Court

84 Redwood Toxicology $570.00 Lab Test

85 Redwood Biotech $1,920.00 Drug Testing

86 Redwood Biotech $1,920.00 Drug Testing

87 Redwood Toxicology $200.00 Lab Test

88 Verizon $38.01 Monthly Service

Sheriff Contract Prisoners

370 Bob Barker Company Inc $1,165.90 Hygiene Supplies

371 Okla. Dept. Of Public Safety $350.00 Olets User Fee

372 O'Reilly Automotive $5.49 Part(s)

373 Canon Financial Services $204.00 MONTHLY LEASE

374 Touchtone Communications $39.09 Monthly Service

375 Computech International $10,982.00 Camera(s)

376 Advantage Office Products $214.55 Office Supplies

377 PikePass Customer Service Center $68.40 Replenishment Of Pikepass

Sheriff Service Fees

60 T & T Electronics $6,161.98 Equipment

Sheriffs Commissary Fund

50 Securetech Systems Inc. $510.00 Phone Cards

51 Janus Supply Company $137.40 Kitchen Supplies

THE VOTE: Fixico, aye; Clinton, naye; Carrell, aye.

Item No. 17: Adjournment. A motion was made by Clinton and seconded by Fixico to adjourn.

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

The next meeting is set for Monday, May 23, 2011 at 10:00 a. m. in the Commissioner’s Office of the Jackson County Courthouse. Notice of the meeting was given by posting the required notification on the Information Center of the Jackson County Courthouse at 9:42 a.m. on Friday, May 13, 2011.

ATTEST:

___________________________________ ________________________________________________

Christi Hair, County Clerk Cary Carrell, Chairman of Board of County Commissioners