May 31, 2011

 

The County Commissioners met in Regular Session at 10:00 a.m. in the County Commissioners office.  Those present were: Chairman, Cary Carrell; Vice Chairman, Marty Clinton; Member, Anthony Fixico;  County Assessor, Gerald Sherrill; Court Clerk, Rhonda Stepanovich; County Treasurer, Janet S. Wright; County Treasurer Elect, Renee Howard;  County Clerk, Christi Hair; Paula Peterson.

AGENDA:

Item No. 1:   Call Meeting to Order. The meeting was called to order by Chairman Carrell.

Item No. 2:   APPROVE MINUTES OF LAST MEETING. A motion was made by Clinton and seconded by Fixico to approve the minutes of the last meeting; a regular meeting held on Monday, May 23, 2011 at 10:00 a.m. in the Commissioner’s Office of the Jackson County Courthouse. 

THE VOTE:   Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 3:  Approve Reports.  Reports for the month of May, 2011 were presented as follows:

·         Alcohol Beverage Tax                                                                                                                     $11657.77

·         Jackson County Health Department                                                                                        $11514.50

·         Jackson County Assessor                                                                                                              $    277.00

·         Jackson County Sheriff                                                                                                                  $  7157.30

Item No. 4:  Officers Reports.  There was nothing discussed at this time.

Item No. 5:   Approve Blanket Purchase Orders.   A motion was made by Clinton and seconded by Fixico to approve the issuance of thirteen (13) blanket purchase orders for the Sheriff’s Department, eleven (11) blanket purchase orders for the Highway Department, one (1) blanket purchase order for the Commissioner’s Office, and one blanket purchase order for the County Clerk’s Office as follows:

·         Jackson County Mem. Hosp. / Medical Attn. for inmates / JCSTRF-2                                         $ 3,000.00

·         Unifirst Holding Inc. / Uniform Rental for Sheriff’s Dept. / JCSTRF-2                                          $    700.00

·         US Foodservice / Food for inmates / SCP-2                                                                                          $ 5,000.00

·         Wal-Mart Community (Commissary) / Merchandise for Commissary / SCOM-2                   $ 5,000.00

·         Hostess Brands / Bread for Inmates / SCP-2                                                                                         $ 1,000.00

·         WalMart Community /Merchandise & supplies for Sheriff’s Dept. /SSFCF-2                          $    500.00

·         WalMart community/Food for inmates /SCP-2                                                                                   $  5,000.00

·         Fuelman of Southern Oklahoma / Fuel for Sheriff Dept. Vehicle / SSFCF-2                                             $10,000.00

·         Clinic Pharmacy / Prescriptions & Med. Supplies for inmates / SCP-2                                        $ 2,500.00

·         Locke Wholesale / Merchandise & supplies for Sheriff’s Dept./ SSFCF-2                                 $     500.00

·         United Supermarkets / Food for inmates / SCP-2                                                                                              $  1,000.00

·         US Foodservice / Merchandise for Commissary / SCOM-2                                                             $     500.00

·         VISA / Travel Expenses for Sheriff’s Dept. / SSFCF-1C                                                                      $  1,500.00

·         Western Equipment / Est. for parts & supplies / T2-1 Dist. #1                                                       $ 2,000.00

·         Cintas Uniforms / Est. for uniform cleaning / T2-1 Dist. #1                                                              $    500.00

·         Farm Plan (Atwoods) / Est. for parts & supplies / T2-1 Dist. #1                                                     $    500.00

·         Richard Adams / Est. for Tire Repairs / T2-1 Dist. #1                                                                          $    500.00

·         Brewer Auto Supply / Est. for Parts  supplies / T2-1 Dist. #1                                                          $ 1,000.00

·         Cintas Uniforms / Est. for cleaning / T2-2 Dist. #2                                                                               $    500.00

·         Richard Adams / Est. for Tire Repairs / T2-2 Dist. #2                                                                          $    700.00

·         O’Reilly Auto. / Est. for Parts-Supplies / T2-2 Dist. #2                                                                       $    500.00

·         Western Equipment /Est. Parts/Supplies / T2-2 Dist. #2                                                                  $  2,000.00

·         Cintas Uniforms / Est. for uniform cleaning / T2-3 Dist. #3                                                              $     500.00

·         Western Equipment / Est. for parts & supplies / T2-3 Dist. #3                                                       $  2,000.00

·         Aquathin Heartland / Est. for water for Comm. Office / R-2                                                          $       75.00

·         Aquathin Heartland / Est. for water for County Clerk’s Office / F-2                                            $       50.00

THE VOTE:  Fixico aye; Clinton, aye; Carrell, aye.

Item No. 6:   Consideration and possible action on bids, estimates or any change orders dealing with Courthouse Fascia Project.  There has been no information received from Architect, Phil Burk.  No action was taken.

Item No. 7:   Consideration and possible action on appointment of Bob Howard to serve on the Jackson County Memorial Hospital Authority Board of Trustees, term ending 06/30/2015.   A motion was made by Clinton and seconded by Fixico to approve the appointment of Bob Howard to serve on the Jackson County Memorial Hospital Authority Board of Trustees, term ending 06/30/2015. 

THE VOTE:  Fixico aye; Clinton, aye; Carrell, aye.

Item No. 8:   Consideration and possible action on Appropriations for the month of May, 2011.  A motion was made by Fixico and seconded by Clinton to approve the monthly appropriations for the month of May, 2011 as follows:

·         Mortgage Certification Fees                                                                        $          333.90

·         Sheriff Contract Prisoners                                                                            $          789.71              

·         Sheriff Service Fee                                                                                          $      16873.35

·         Court Clerk Revolving Fund                                                                         $        4852.83

·         County Health Department                                                                         $         344.28

·         County Treasurer Resale Department                                                    $           51.47

·         T-County Highway                                                                                           $   146739.89

·         Highway CBRI-105                                                                                            $     22457.47

·         County Clerk Lien Fee                                                                                    $        703.00

·         County Clerk Preservation Fee                                                                  $      1765.00                                                         

·         Jackson County Sales Tax Revolving Fund                                             $        327.93

·         Drug Court                                                                                                          $     4948.00

·         Highway CBRI-103                                                                                            $       185.25

·         EMPG Grant-08                                                                                                                $    2,500.00

·         FEMA HazMit                                                                                                     $  12,656.25

THE VOTE:  Fixico aye; Clinton, aye; Carrell, aye.

Item No. 9:   Consideration and possible action on transfer of Appropriations for the County Clerk’s Office.  .  A motion was made by Clinton and seconded by Fixico to approve the transfer of appropriations from F-2 (Maintenance and Operations) into F-3 (Capital Outlay) for the purchase of a new scanner for the Jackson County Clerk’s Office.

 

THE VOTE:   Fixico aye; Clinton, aye; Carrell, aye.

Item No. 10:   Consideration and possible action on transfer of Appropriations for the County Commissioners Office.  A motion was made by Clinton and seconded by Fixico to approve the transfer of appropriations from D-2 (Maintenance and Operations) into D-3 (Capital Outlay) for the purchase of a new computer for the Jackson County Commissioner’s Office.

 

THE VOTE:  Fixico aye; Clinton, aye; Carrell, aye.

Item No. 11:   Open bids with possible acceptance for one or more new, articulated motor graders with six wheel drive for Dist. #1.  Bids were submitted for new articulated motor graders with six wheel drive for District #1 as follows:

 

·         Kirby Smith          P.O. Box 270300               Oklahoma City, OK  73137                             No Bid

·         Warren Cat         4501 W. Reno                   Oklahoma City, OK  73127-6412                  Base-$256065.00

·         Van-Keppel        8233 West Reno               Oklahoma City, OK  73127                             Base-$200000.00

·         C.L. Boyd             P.O. Box 26427                  Oklahoma City, OK  73126                             Base-$184536.00

 

After review and consideration, a motion was made by Clinton and seconded by Fixico to accept the bid submitted by C.L. Boyd, which was the lowest and best bid for two (2) new articulated motor graders with six wheel drive.  The specific details are in the bid packet, which is on file in the Jackson County Clerk’s office.

THE VOTE:  Fixico aye; Clinton, aye; Carrell, aye.

Item No. 12:   Consideration and possible action on detention services agreement by and between ROCMND Area Youth Services, Inc. and the Board of County Commissioners of Jackson County.  A motion was made by Clinton and seconded by Fixico to approve the detention services agreement by and between ROCMND Area Youth Services, Inc. and the Board of Jackson County Commissioners as presented.  The terms and conditions are stated in the contract, which is on file in the Jackson County Clerk’s Office.

 

THE VOTE:  Fixico aye; Clinton, aye; Carrell, aye.

Item No. 13:   Consideration and possible action on Resolution transferring monies from County Insurance to Gen. Fund (R-3CI) on building(Courthouse) loss due to Freezing.  A motion was made by Clinton and seconded by Fixico to adopt and approve Resolution # 2011-25 which approves the transfer of $20846.00 out of County Insurance into R3CI (County General Capital Improvement).

 

THE VOTE:  Fixico aye; Clinton, aye; Carrell, aye.

Item No. 14:   New Business.  Chairman Carrell presented to the Board of Commissioners a Journal Entry of Judgment listing Ronald J. Willingham and Sheryl J. Willingham,( Co-Trustees of the Willingham Family Trust, a revocable trust, dated the 26th day of April, 2010) as plaintiffs and the City of Altus, Oklahoma, a municipal corporation; Janet S. Wright, County Treasurer of Jackson County, Oklahoma; The Board of County Commissioners of Jackson County, Oklahoma; John S. Wood; Willie S. Wood and W.L. Thompson, (if living, or if deceased, their heirs, executors, administrators, devisees, trustees and assigns, immediate and remote) as defendants.

Item No. 15:    Public Participation. There was no public participation.

Item No. 16:   Vendor Participation. There was no Vendor Participation.

Item No. 17:   Approve Claims.   A motion was made by Clinton and seconded by Fixico to approve the following claims for payment:                                                                           Fiscal Year: 2010-2011

         Payments by Fund                                                  Approved

From:  5/31/2011                                                                                                                                                             To:  5/31/2011

 

                      Warrant No.   Vendor Name                                                                      Amount    Purpose

 

                      County Health Department

                                           

                                     342       Wal-Mart                                                                                $238.28    Supplies

                                     343       Quill                                                                                           $138.02    Office Supplies

                                     344       Privett Sales                                                                             $28.00    Supplies

                                     345       Centerpoint Energy                                                              $52.61    Monthly Service

                                     346       Winters Electric                                                                    $177.00    Repair

                                     347       George Bros. Termite/Pest Control                               $60.00    Extermination

                                     348       Altus Power                                                                       $1,095.79    Monthly Service

                     

                      General

                                           

                                  1308       Advantage Office Products                                                $59.87    Office Supplies

                                  1309       AT & T                                                                                         $42.55    Monthly Service

                                  1310       Cintas Corporation #628                                                      $34.00    Supplies

                                  1311       Farm Plan (Atwoods)                                                           $25.98    POTTING SOIL

                                  1312       Martin's Building & Plumbing                                          $102.11    Supplies

                                  1313       Sherwin-Williams                                                                 $247.95    Paint

                                  1314       Fox Building Supply                                                               $24.44    Paint

                                  1315       Janus Supply Company                                                        $92.40    Supplies

                                  1316       Farm Plan (Atwoods)                                                           $62.11    Supplies

                                  1317       AT & T                                                                                       $114.58    Monthly Service

                                  1318       Altus Power                                                                       $2,976.04    Monthly Service

                      Highway Cash

                                           

                                  1996       Powell Truck Sales                                                               $820.00    Wheels

                                  1997       Hooper Auto Parts                                                              $177.13    Part(s)

                                  1998       Ergon Asphalt And Emulsions                                         $573.82    Oil

                                  1999       NAPA Auto Parts                                                                 $139.74    Part(s)

                                  2000       , TIM MILLER                                                                      $1,050.00    Loader

                                  2001       Clinton, Marty                                                                       $163.20    Travel

                                  2002       Warren Cat                                                                             $226.10    Part(s)

                                  2003       Warren Cat                                                                               $28.03    Part(s)

                                  2004       Warren Cat                                                                               $10.00    Part(s)

                                  2005       After Hours Truck Repair                                                  $593.00    Compressor

                                  2006       Ergon Asphalt And Emulsions                                         $391.05    Oil

                                  2007       Circuit Engineering Dist. 7                                                   $28.00    Sign(s)

                                  2008       Dub Ross Company                                                         $3,092.40    Tin Horns

                                  2009       Ergon Asphalt And Emulsions                                         $361.30    Oil

                                  2010       C.L. Boyd                                                                             $1,731.86    Part(s)

                                  2011       Dolese Bros. Co.                                                                   $228.22    Patches

                                  2012       Circuit Engineering Dist. 7                                                 $110.00    Sign Posts

                                  2013       Amsco Steel                                                                             $58.90    Supplies

                                  2014       Amsco Steel                                                                           $139.00    Supplies

                                  2015       AT & T                                                                                       $101.90    Monthly Service

                                  2016       Public Service Co. Of Oklahoma                                       $49.52    Monthly Service

                      Jackson County Sales Tax Revolving Fund

                                           

                                     401       Zep Manufacturing Company                                     $3,320.50    Cleaning Supplies

                                     402       Hollis Plumbing Inc.                                                             $125.00    Plumbing Repairs

                                     403       Lively Septic Tank Service                                                 $850.00    Grease Trap Cleaning

                                     404       Altus Power                                                                       $3,860.10    Monthly Service

                      Judicial Drug Court

                                       89       Verizon                                                                                      $69.94    Accesories

                                       90       Quill                                                                                           $117.09    Supplies

                                       91       Earls, Traci                                                                               $712.50    Contract Labor

                                       92       Verizon                                                                                    $599.99    Office Supplies

                                       93       Motionworks                                                                        $600.00    GPS Tracking

                      Sheriff Contract Prisoners

 

                                     395       HAC INC.                                                                                 $408.09    Food For Inmates

                                     396       Johnson's Vacuum Shop                                                     $44.00    Alterations

                                     397       Yocham, Calvin C.                                                                   $49.58    Auto Repair

                      Sheriff Service Fees

 

                                       65       Walmart Community                                                          $568.92    Merchandise/Supplies

                      Sheriffs Commissary Fund

 

                                       53       Okla. Tax Commission                                                        $530.24    Sales Tax

 

 

THE VOTE:  Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 18:   Adjournment. A motion was made by Clinton and seconded by Fixico to adjourn.

THE VOTE:  Fixico, aye;  Clinton, aye; Carrell, aye.

The next meeting is set for Monday, June 6, 2011 at 10:00 a. m. in the Commissioner’s Office of the Jackson County Courthouse. Notice of the meeting was given by posting the required notification on the Information Center of the Jackson County Courthouse at 9:49 a.m. on Friday, May 27, 2011.

 

 

ATTEST:

 

___________________________________              ________________________________________________

Christi Hair, County Clerk                                                  Cary Carrell, Chairman of Board of County Commissioners