May 9, 2011

The County Commissioners met in Regular Session at 10:00 a.m. in the County Commissioners office. Those present were: Chairman, Cary Carrell; Vice Chairman, Marty Clinton; Member, Anthony Fixico; County Sheriff, Roger LeVick; County Assessor, Gerald Sherrill; County Treasurer, Janet S. Wright; County Treasurer Elect, Renee Howard; County Clerk, Christi Hair; County Safety Director, Jerry Gibson; Paula Peterson.

AGENDA:

Item No. 1: Call Meeting to Order. The meeting was called to order by Chairman Carrell.

Item No. 2: APPROVE MINUTES OF LAST MEETING(s). A motion was made by Clinton and seconded by Fixico to approve the minutes of the last meeting; a regular meeting held on Monday, May 2, 2011 at 10:00 a.m. in the Commissioner’s Office of the Jackson County Courthouse, and a Special Meeting held at 11:55 a.m. on May 4, 2011 in the Commissioner’s Office of the Jackson County Courthouse.

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 3: Approve Reports. Reports for the month of April, 2011 were presented as follows:

· District Attorney-Bogus Checks $ 36286.05

· County Treasurer $ 15600.33

· Court Clerk $105654.86

· Election Board $ 123.52

Item No. 4: Officers Reports. County Assessor, Gerald Sherrill, informed the Board of Commissioners that the Assessor’s Office will be closed on Friday, May 13, 2011 for the Southwest District Assessor’s Conference.

Item No. 5: Approve Blanket Purchase Orders. There were none presented.

Item No. 6: Consideration and possible Action on Detention Transportation Contract between the Office of Juvenile Affairs and Jackson County. A motion was made by Fixico and seconded by Clinton to approve the renewal of contract as presented between the Office of Juvenile Affairs and Jackson County.

THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.

Item No. 7: Consideration and possible action to enter into contract with Allied Health Research for conducting Compliance Drug Tests for Jackson County. Jackson County Safety Director, Jerry Gibson, explained to the Board of Commissioners the company which has been providing the service for random drug testing is going out of business. He recommended that the Board of Commissioners approve Allied Health Research. He explained that they are based in Lawton, Oklahoma, which is the closest company to Altus and the most convenient. He then informed that Board that Allied Health will come to Altus to do the initial testing which will cost $1049.00. Once the initial testing has been completed, the cost for the random testing will remain the same for Jackson County. He then stated the annual fee is $25.00 less than what Jackson County has been paying. He explained Allied Research will use Burns Clinic to draw and then pay Burns Clinic. Jackson County will only receive one invoice from Allied Research. He stated that District Attorney, John Wampler has read and approved the contract. A motion was made by Clinton and seconded by Fixico to approve the contract as presented between Allied Health Research and Jackson County for conducting compliance drug testing. The terms and conditions are stated in the contract which is on file in the Jackson County Clerk’s office.

THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.

Item No. 8: Consideration and possible action on re-appointment of Charles Carter to serve as representative on the Jackson County Board of Health. A motion was made by Clinton and seconded by Fixico to approve the re-appointment of Dr. Charles Carter to serve as representative on the Jackson County Board of Health.

THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.

Item No. 9: Consideration and possible action on Commissioners Proceedings for the month of April, 2011. A motion was made by Fixico and seconded by Clinton to approve the Commissioner’s Proceedings for the month of April, 2011 as presented.

THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.

Item No. 10: Consideration and possible action on Resolution for determining the maximum monthly highway expenditures for the month of May, 2011. A motion was made by Clinton and seconded by Fixico to adopt and approve Resolution #2011-21, determining the maximum amount of expenditures the purchasing agent may encumber for the month of May, 2011; an amount not to exceed $910909.16.

THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.

Item No. 11: Consideration and possible action on advertisement for bids for one or more motor grader(s) on lease/purchase for District #1. A motion was made by Clinton and seconded by Fixico to approve for advertisement the bid notice for one or more motor grader(s) on the lease/purchase for District #1.

THE VOTE: Fixico aye; Clinton, aye; Carrell, aye.

Item No. 12: New Business. County Treasurer, Janet S. Wright, presented to the Board of Commissioners the Sales Tax Report for the month of March, 2011 totaling $106547.56 and the Use Tax Report for the month of March, 2011 totaling $5018.67.

Chairman Carrell presented to the Board of Commissioners a Second Partial Journal Entry of Judgment listing Bancfirst as plaintiff and Heartland Transportation of Oklahoma, Inc.; Glen E. Baker; Lavada Baker; Steve Baker; Zelda Baker; United States of America, ex rel., Internal Revenue Service; James Collins dba Brothers Towing & Recovery; Liberty National Bank, Cache Branch; United States of America, ex rel., United States Department of Agriculture, Farm Service Agency; Beneficial Oklahoma Inc.; Janet S. Wright, Jackson County Treasurer; Board of County Commissioners; Jackson County, Oklahoma.

Chairman Carrell presented to the Board of Commissioners a Resolution for consideration. Commissioner Carrell explained that this information was not available in time to put as an item on the agenda, but because there is a deadline to request the available funds, it must be addressed during the current meeting. He explained that District #3 had applied for funds which may become available through the Equipment Revolving Fund in order to purchase a Pothole Patcher, Truck Mounted. He further explained the funds were not made available before the need for the equipment became a necessity; therefore, he went out for bids and purchased the needed equipment through lease/purchase. The Equipment Revolving Funds have recently been made available to Jackson County. The Resolution states that because Jackson County District #3 no longer has the need for the funds, that District #3 wishes to allow Jackson County District #1 the monies available through the County Road Machinery and Equipment Revolving Fund to purchase an additional motor grader. After consideration, a motion was made by Carrell and seconded by Clinton to adopt and approve Resolution #2011-22 as presented.

Chairman Carrell presented to the Board of Commissioners a payroll change notice which states that May 6, 2011 is the last day on the job for Jacob Basaldua.

Item No. 13: Public Participation. There was no public participation.

Item No. 14: Vendor Participation. There was no Vendor Participation.

Item No. 15: Approve Claims. A motion was made by Fixico and seconded by Clinton to approve the following claims for payment: Fiscal Year: 2010-2011

Payments by Fund Approved

From: 5/9/2011 To: 5/9/2011

Warrant No. Vendor Name Amount Purpose

County Health Department

320 Langham, Michael $45.90 Travel Reimbursement

321 Pogue, Tonya $71.91 Travel Reimbursement

322 Health Ed Co $101.80 Supplies

323 AT & T $537.01 Monthly Service

324 Lee Office Equipment $64.50 Office Supplies

325 Verizon $203.83 Monthly Service

326 Dell Computers $1,140.20 Laptop

327 Dell Computers $1,140.20 Laptop

General

1206 Pate, Mitzi $12.00 Travel

1207 Pate, Mitzi $540.20 Travel

1208 Pate, Mitzi $181.05 Travel

1209 Pate, Mitzi $541.79 Travel

1210 Aquathin Heartland $4.25 Water

1211 Oilfield Appraiser Newsletter, The $179.00 Subscription

1212 Radio Shack Corporation $41.98 Power Invertor

1213 Spring Hill Suites $164.00 Meetings

1214 Stepanovich, Rhonda J. $192.77 Travel Reimbursement

1215 Aquathin Heartland $25.50 Water

1216 Janus Supply Company $29.75 Supplies

1217 Bugmaster Inc. $75.00 Spraying

1218 American Elevator Company $725.00 Elevator Maintenance

1219 Brewer's Auto Supply $73.00 Fuel

Highway Cash

1845 Coffman, John $60.00 Gravel

1846 O'Reilly Automotive $30.95 Parts And Supplies

1847 Brewer's Auto Supply $614.11 Parts And Supplies

1848 Adams, Richard $345.00 Tire Repair

1849 Farm Plan (Atwoods) $85.25 Parts And Supplies

1850 Cintas Corporation #628 $320.54 Uniform Cleaning

1851 Western Equipment $278.22 Parts And Supplies

1852 Northern Safety Co Inc $2,372.37 Safety Supplies

1853 Circuit Engineering Dist. 7 $264.00 Sign(s)

1854 Ergon Asphalt And Emulsions $563.04 Oil

1855 Wilmes Superstore $4.55 Part(s)

1856 Alberts Truck Service $630.19 Part(s)

1857 Altus Power $15.00 Monthly Service

1858 Jackson County Water $35.00 Monthly Service

1859 Canon Financial Services $191.00 Lease Payment

1860 Welch State Bank $879.97 Lease Payment

1861 Best Western $65.00 Lodging

1862 Sleep Inn & Suites $79.99 Lodging

1863 O'Reilly Automotive $26.46 Parts And Supplies

1864 Cintas Corporation #628 $235.32 Uniform Cleaning

1865 Adams, Richard $305.00 Tire Repair

1866 Western Equipment $101.31 Parts And Supplies

1867 Farm Plan (Atwoods) $114.96 Parts And Supplies

1868 KSM Exchange LLC $470.04 Part(s)

1869 Martin Marietta Materials $710.72 Materials

1870 Altus Ready Mix $376.00 Concrete

1871 Rent City $34.50 Part(s)

1872 NAPA Auto Parts $458.13 Airgun

1873 Fox Building Supply $7.98 Materials

1874 Altus Power $35.60 Monthly Service

1875 Altus Power $257.29 Monthly Service

1876 Welch State Bank $1,788.67 Lease Payment

1877 Welch State Bank $1,788.67 Lease Payment

1878 Kirby's Wrecker & Service Station $10.00 Tire Repair

1879 Eldorado Supply Co $85.65 Parts And Supplies

1880 Farm Plan (Atwoods) $123.88 Parts And Supplies

1881 Western Equipment $493.21 Parts And Supplies

1882 Cintas Corporation #628 $325.40 Uniform Cleaning

1883 Northern Safety Co Inc $248.76 Freight

1884 Ergon Asphalt And Emulsions $293.49 CRS-2

1885 Ergon Asphalt And Emulsions $425.05 Oil

1886 Ergon Asphalt And Emulsions $416.55 Oil

1887 Daniel Truck Parts Inc. $73.98 Part(s)

1888 Badger Oil Co. $99.30 Battery

1889 Okla. Natural Gas $109.56 Monthly Service

1890 Dolese Bros. Co. $228.32 Materials

1891 Town Of Olustee $39.37 Monthly Service

1892 Empire Company, The $1,874.00 Lease Payment

1893 Empire Company, The $1,874.00 Lease Payment

1894 Welch State Bank $3,097.72 Lease Payment

1895 Security State Bank $1,786.60 Lease Payment

Jackson County Sales Tax Revolving Fund

366 Clifford Power Systems Inc. $1,843.00 Annual Inspection

367 G T Distributors $443.95 Supplies

Judicial Drug Court

80 Earls, Traci $178.50 Travel Reimbursement

81 LEA GRAY $175.44 Travel Reimbursement

82 U S Cellular $75.00 Monthly Service

83 Earls, Traci $500.00 Contract Labor

Sheriff Contract Prisoners

365 Clinic Pharmacy $1,258.30 Prescriptions For Inmate

366 Hostess Brands $436.00 Bread For Inmates

367 US Foodsservice $3,584.82 Food For Inmates

368 Bugmaster Inc. $120.00 Extermination

369 Lawton Communications $120.00 Tower Lease

Sheriff Service Fees

57 Smiths Firestone $1,101.46 Tires/Maintenance On Vehicles

58 Fuelman Of Southern Oklahoma $7,908.87 Fuel

59 Fox Building Supply $31.01 Merchandise/Supplies

Sheriffs Commissary Fund

48 US Foodsservice $63.96 Merchandise/Supplies

49 Okla. Tax Commission $646.05 Sales Tax

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 16: Adjournment. A motion was made by Fixico and seconded by Clinton to adjourn.

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

The next meeting is set for Monday, May 16, 2011 at 10:00 a. m. in the Commissioner’s Office of the Jackson County Courthouse. Notice of the meeting was given by posting the required notification on the Information Center of the Jackson County Courthouse at 9:04 a.m. on Friday, May 6, 2011.

ATTEST:

___________________________________ ________________________________________________

Christi Hair, County Clerk Cary Carrell, Chairman of Board of County Commissioners