November 7, 2011

The County Commissioners met in Regular Meeting at 10:00 a.m. in the County Commissioners office. Those present were: Chairman, Cary Carrell; Vice Chairman, Marty Clinton; Member, Anthony Fixico; County Sheriff, Roger LeVick; County Assessor, Gerald Sherrill; Court Clerk, Rhonda Stepanovich; County Clerk, Christi Hair.

AGENDA:

Item No. 1: Call Meeting to Order. The meeting was called to order by Chairman Carrell.

Item No. 2: Approve Minutes of Last Meeting(s). Commissioner Clinton stated that Paula Peterson’s name was included with those present at the last meeting. Mrs. Peterson was not present; therefore, with that correction being made, a motion was made by Clinton and seconded by Fixico to approve the minutes of the last meeting; a regular meeting held on Monday, November 7, 2011 at 10:00 a.m. in the Commissioner’s Office of the Jackson County Courthouse.

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 3: Approve Reports. Reports for the month of October, 2011 were presented as follows:

· Court Clerk $120349.39

· Count Treasurer $ 8745.01

· DA-Bogus Checks Division $ 41229.09

· County Clerk $ 14959.00

· County Health Department $ 2135.36

· County Assessor $ 314.00

Item No. 4: Officers Reports. Chairman Carrell announced that due to Friday being a holiday and the Commissioner’s Secretaries being out on Thursday for continued education classes, any items to be put on the agenda for the regular meeting to be held on November 14, 2011 will need to be turned in on Wednesday, November 9, 2011 by 9:30 a.m.

Chairman Carrell announced that Governor Fallin will be speaking at the Rotary Luncheon to be held on Tuesday, November 8, 2011 at the Western Oklahoma State College.

Item No. 5: Approve Blanket Purchase Orders. There were no blanket purchase orders presented at this time.

Item No. 6: Consideration and possible action on Commissioner’s Proceedings for the month of October, 2011. A motion was made by Fixico and seconded by Clinton to approve, as presented, the Commissioner’s Proceedings for the month of October, 2011.

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 7: Consideration and possible action on Supplemental Appropriations for the month of October, 2011. A motion was made by Clinton and seconded by Fixico to approve the Supplemental Appropriations for the month of October, 2011 as follows:

· County Assessor Fees Revolving Fund $ 314.00

· Sheriff Service Fees $ 1042.50

· Drug Court $ 2537.00

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 8: Consideration and possible action on Cooperative Extension Services Agreement between The Oklahoma State University acting for and on behalf of its Cooperative Extension Service and the United States Department of Agriculture and The Board of County Commissioners of Jackson County for July 1, 2011 through June 30, 2012. A motion was made by Clinton and seconded by Fixico to approve, as presented, the Cooperative Extension Services Agreement between the Oklahoma State University acting on behalf of its Cooperative Extension Service and the United States Department of Agriculture and The Board of County Commissioners of Jackson County for July 1, 2011 through June 30, 2012.

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 9: Consideration and possible action on Renewal of Cooperative Agreement between U.S. Department of Agriculture APHIS-Wildlife Services Oklahoma Department of Agriculture, Food & Forestry and Jackson County Board of Commissioners for July 1, 2011 to June 30, 2012. A motion was made by Clinton and seconded by Fixico to approve as presented, the agreement between the U.S. Department of Agriculture APHIS-Wildlife Services Oklahoma Department of Agriculture, Food, & Forestry and Jackson County Board of Commissioners for July 1, 2011 to June 30, 2012. The terms and conditions are listed in the agreement which is on file in the Jackson County Clerk’s Office.

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 10: Open and Possible Action on Bids for Printing and Delivery of Digital Ballots for all Elections during the Twelve (12) Month Period Beginning December 1, 2011 and ending November 30, 2012. Bids for printing and delivery of digital ballots for all elections during the twelve (12) month period beginning December 1, 2011 and ending November 30, 2012 were presented and opened as follows:

· Royal Printing Company, Inc. See bid for pricing

· Administrative Services NO BID

After some discussion and consideration, a motion was made by Clinton and seconded by Fixico to accept the bid submitted by Royal Printing Company.

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 11: Open and Possible Action on Bids for Equipment (Haul) Trailer for District #2. Bids for equipment (haul) trailer for Jackson County, District #2 were presented and opened as follows:

· Todd Warren $16,000.00

After some discussion and consideration, a motion was made by Fixico and seconded by Clinton to accept the bid submitted by Todd Warren totaling $16,000.00.

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 12: New Business. There was nothing discussed at this time.

Item No. 13: Public Participation. There was no public participation.

Item No. 14: Vendor Participation. There was no Vendor Participation.

Item No. 15: Approve Claims. A motion was made by Fixico and seconded by Clinton to approve the following claims for payment:

Fiscal Year: 2011-2012

Payments by Fund Approved

From: 11/7/2011 To: 11/7/2011

Warrant No. Vendor Name Amount Purpose

Assessor Fees Revolving

6 Quill $199.23 Office Supplies

County Clerk Lien Fee

3 Hair, Christi L $236.80 Travel Reimbursement

County Health Department

144 Tonya Pogue $268.57 Travel

145 KENDRA WHITAKER $332.40 Travel

146 Jay Decker $76.59 Travel

147 Davis, Tara $509.80 Travel Reimbursement

148 Ok Office Of State Finance $497.67 Cable

149 Moore Medical $23.11 Supplies

150 Quill $754.47 Office Supplies

151 Southwest Transit $88.00 Transportation

152 Southwest Transit $78.00 Transportation

153 AT & T $547.15 Monthly Service

154 Bartlett Insurance $3,488.00 Insurance

155 Altus Printing Co. $88.00 Forms

156 Centerpoint Energy $23.00 Monthly Service

Emergency Management Prepardness Grant

10 Lawton Communications $485.00 Vehicle Equipment

11 Bartlett Insurance $427.00 Endorsement

General

509 Kellpro $1,196.00 Software License

510 Null, Lynn $474.67 Travel

511 Lee Office Equipment $105.98 Supplies

512 Aquathin Heartland $4.25 Water

513 Aquathin Heartland $12.75 Water

514 WYNDAM GARDEN HOTEL $162.00 Lodging And Meals

515 Stepanovich, Rhonda J $194.81 Travel

516 Aquathin Heartland $21.25 Water

517 Janus Supply Company $61.60 Janitorial Supplies

518 Janus Supply Company $488.44 Janitorial Service

519 Reyes Electric $470.00 Repair

520 Heartland Publications LLC, ALTUS TIMES $240.63 Affidavit of Publication

521 Western Plains Youth & Family Services $733.75 Juvenile Detention

522 CODA $500.00 Annual Membership

523 SWODA $1,188.60 Fee

524 Bartlett Insurance $43,500.00 Insurance Premium

525 Heartland Publications LLC, ALTUS TIMES $18.00 Advertisement

526 U.S. Post Office $990.00 POSTAGE STAMPS

527 OKLAHOMA IAAO CHAPTER $154.00 Registration Fee

528 IAAO OK. CHAPTER $30.00 Fee

529 Bartlett Insurance $610.00 Insurance Premium

530 U S Post Office $120.00 Stamp(s)

Highway Cash

691 Brewer's Auto Supply $394.84 Parts And Supplies

692 NAPA Auto Parts $15.07 Parts And Supplies

693 Western Equipment $38.26 Parts And Supplies

694 O Reilly Automotive $32.37 Parts And Supplies

695 Cintas Corporation #628 $263.84 Uniform Cleaning

696 C.L. Boyd $1,078.40 Part(s)

697 Southern Tire Mart Llc $1,134.00 Tire(s)

698 Jackson County Water $36.00 Monthly Service

699 Welch State Bank $879.97 Lease Payment

700 C.L. Boyd $16,559.00 Misc.

701 C.L. Boyd $16,559.00 Misc.

702 O Reilly Automotive $39.66 Parts And Supplies

703 Kirby's Wrecker & Service Station $203.00 Tire Repair

704 Cintas Corporation #628 $346.36 Uniform Cleaning

705 Amsco Steel $23.00 Supplies

706 Gary Winters Electrical Heating & A/C $160.00 Pipe

707 Fox Building Supply $24.98 Supplies

708 Altus Power $193.05 Monthly Service

709 Altus Power $34.32 Monthly Service

710 Welch State Bank $1,788.67 Lease Payment

711 Welch State Bank $1,788.67 Lease Payment

712 Kirby's Wrecker & Service Station $309.00 Tire Repair

713 Eldorado Supply Co $136.19 Parts And Supplies

714 Cintas Corporation #628 $502.08 Uniform Cleaning

715 Western Equipment $857.76 Parts And Supplies

716 NAPA Auto Parts $378.00 Parts And Supplies

717 O Reilly Automotive $856.81 Parts And Supplies

718 Fox Building Supply $15.13 Misc Supplies

719 Town Of Eldorado $218.47 Monthly Service

720 Okla. Natural Gas $88.35 Monthly Service

721 Welch State Bank $3,097.72 Lease Payment

722 Town Of Olustee $39.45 Monthly Service

723 Canon Financial Services $191.00 Contract Services

724 Altus Power $15.00 Monthly Service

725 Kellpro $480.00 Data Back-Up

726 Bartlett Insurance $3,484.00 Endorsement

727 Bartlett Insurance $44,443.00 Insurance Premium

728 Hampton Inn $154.00 Lodging

729 State Auditor And Inspector $35.00 Registration Fee

Jackson County Sales Tax Revolving Fund

156 UniFirst Holding Inc. $539.37 Uniform Rental

157 Sexauer, J.A. $1,313.91 Part(s)

158 Bartlett Insurance $16,943.00 Insurance Premium

Judicial Drug Court

46 , Korin Martinez $155.40 Travel

47 Quill $97.03 Office Supplies

48 , Korin Martinez $637.50 Contract Labor

49 U S Postoffice $88.00 POSTAGE STAMPS

Sheriff Contract Prisoners

174 Hostess Brands $545.00 Bread For Inmates

175 Hero 24 / 7 $430.00 Uniforms

176 OTT $275.00 Repair

177 Radio Shack Corporation $39.94 Part(s)

178 Bugmaster Inc. $120.00 Monthly Service

179 Lawton Communications $120.00 Tower Lease

Sheriff Service Fees

27 Visa $144.00 Travel Expenses

28 Smiths Firestone $335.47 Tires/Maintenance On Vehicles

Sheriffs Commissary Fund

49 Securus Technologies $510.00 CALLING CARDS

50 Bob Barker Company Inc $1,029.83 Merchandise/Supplies

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 16: Adjournment. A motion was made by Clinton and seconded by Fixico to adjourn.

THE VOTE: Fixico, aye; Clinton, aye; Carrell, aye.

The next meeting is set for Monday, November 14, 2011 at 10:00 a. m. in the Commissioner’s Office of the Jackson County Courthouse. Notice of the meeting was given by posting the required notification on the Information Center of the Jackson County Courthouse at 9:56 a.m. on Friday, November 4, 2011.

ATTEST:

___________________________________ ________________________________________________

Christi Hair, County Clerk Cary Carrell, Chairman of Board of County Commissioners