September 26, 2011

 

The County Commissioners met in Regular Meeting at 10:00 a.m. in the County Commissioners office.  Those present were: Chairman, Cary Carrell; Vice Chairman, Marty Clinton; Member, Anthony Fixico; County Sheriff, Roger LeVick; County Assessor, Gerald Sherrill; Court Clerk, Rhonda Stepanovich; County Treasurer, Renee Howard;  County Clerk, Christi Hair; Tonya Pogue; Karen Weaver; Kendra Whitaker; Diane Beach; John Dee Butchee; Loyd Colston; Paula Peterson.

AGENDA:

Item No. 1:   Call Meeting to Order. The meeting was called to order by Chairman Carrell. 

Item No. 2:   Approve Minutes of Last Meeting(s). A motion was made by Clinton and seconded by Fixico to approve the minutes of the last meeting(s); a regular meeting held on Monday, September 19, 2011 at 10:00 a.m. in the Commissioner’s Office of the Jackson County Courthouse; and a SPECIAL Meeting held on September 20, 2011 at 9:00 a.m. in the Large Courtroom of the Jackson Count Courthouse. 

THE VOTE:   Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 3:  Approve Reports.  There were no reports presented at this time.

Item No. 4:  Officers Reports. Chairman Carrell announced that the Health Department is working on giving Flu Shots for Jackson County employees.  They need a head county by October 5, 2011.  The exact date has not been determined at this time.

Item No. 5:   Approve Blanket Purchase Orders.  There were no blankets presented at this time.

Item No. 6:  Discussion on Benefits of a Tobacco Free Property Policy for Courthouse/ Tonya Pogue Tobacco Coordinator, Jackson County Health Department.  Tonya Pogue, Tobacco Coordinator for the Jackson County Health Department, presented material to the Board of Commissioners which provides documentation showing the benefits of implementing a Tobacco Free Property Policy for the Jackson County Courthouse, and requested the Board of Commissioners consider such action.  The material is on file in the Jackson County Clerk’s office.

 

Item No. 7:   Consideration and possible action on Reap Application for Elmer Volunteer Fire Department/Diane Beach.  Diane Beach, Representative of the Elmer Volunteer Fire Department, presented to the Board of Commissioners the REAP Grant Application totaling $100000.00 for the purpose of purchasing a Large, 1000 Gallon Brush Rig.  Included with the Grant Application was an Interlocal Agreement between the Elmer Rural Fire Department and Jackson County, and a Resolution which states that the Jackson County Board of Commissioners authorizes the execution of an application, contract and other related documents necessary to apply for, receive and implement a Rural Economic Action Plan project on behalf of the Elmer Rural Fire Department.   She requested the Board of Commissioners approve the Grant Application as presented.  A motion was made by Clinton and seconded by Fixico to approve the REAP Grant Application, as presented; which includes Resolution #2011-47.

 

THE VOTE:   Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 8:   Consideration and possible action on Jackson County Conservation District Reap Grant-SWODA/John Butchee.  John Butchee, Representative of the Jackson County Conservation District-SWODA, presented to the Board of Commissioners the REAP Grant Application totaling $100000.00 for the purpose of purchasing a Skid Steer Loader with Attachments and a Trailer.  Included with the Grant Application was an Interlocal Agreement between the Jackson County Conservation District and Jackson County, and a Resolution which states that the Jackson County Board of Commissioners authorizes the execution of an application, contract and other related documents necessary to apply for, receive and implement a Rural Economic Action Plan project on behalf of the Jackson County Conservation District.  He recommended to the Board of Commissioners that they approve the Grant Application as presented.  A motion was made by Fixico and seconded by Clinton to approve the REAP Grant Application, as presented, which included Resolution #2011-48.

 

THE VOTE:   Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 9:   Consideration and possible action on Lease Agreements through the County Road Machinery and Equipment Revolving Fund for two 2011 John Deere Motor Graders ?  A motion was made by Clinton and seconded by Fixico to approve the Lease Agreement through the County Road Machinery and Equipment Revolving Fund for two 2011 John Deere Motor Graders for District #1 as presented.  The terms and conditions are stated in the agreements which are on file in the County Clerk’s office.

 

THE VOTE:   Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 10:    Consideration and possible action on Application Form for the 2016 Federal Fiscal Year for Surface Transportation Program (Major or Minor Collector System Only).  Chairman Carrell presented to the Board of Commissioners the application form for the 2016 Federal FY, Surface Transportation Program.  He stated the application is for a Major Project, Category II which starts at Highway 283 and ECR 159, and East for three miles.  A motion was made by Clinton and seconded by Fixico to approve the application as presented.

 

THE VOTE:   Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 11:   Consideration and possible action on Oklahoma Department of Emergency Management Federal Fiscal Year 2012 Emergency Management Performance Grant.  Jackson County Emergency Management Director, Jerry Gibson, presented to the Board of Commissioners the grant application for the annual FY 2012 Emergency Management Performance Grant.  He stated this is the application for the annual SLA Grant which pays Jackson County for expenditures which enhances Emergency Management, up to $10,000.00.  A motion was made by Clinton and seconded by Fixico to approve the grant application as presented.

 

THE VOTE:   Fixico, aye; Clinton, aye; Carrell, aye.

Item No. 11:   New Business.  There was nothing discussed at this time. 

Item No. 12:    Public Participation. There was no public participation.

Item No. 13:   Vendor Participation. There was no Vendor Participation.

Item No. 14:   Approve Claims.   A motion was made by Fixico and seconded by Clinton to approve the following claims for payment:                                                                           Fiscal Year: 2011-2012

         Payments by Fund                                                  Approved

From:  9/26/2011                                                                                                                                                              To:  9/26/2011

 

                      Warrant No.   Vendor Name                                                                      Amount    Purpose

 

                      County Health Department

                                       85       Jackson County Sheriff Dept.                                            $50.00    FINGER PRINTS

                                       86       Altus Printing Co.                                                                 $470.00    Advertisement

                                       87       Jackson County Sheriff Dept.                                            $50.00    FINGER PRINTS

                                       88       Quill                                                                                           $451.57    Office Supplies

                                       89       Centerpoint Energy                                                              $21.85    Monthly Service

                                       90       TX Health Institute                                                              $950.00    Registration Fee

                      General

                                     269       Kellpro                                                                                     $227.00    Equipment

                                     270       Touchtone Communications                                             $22.39    Monthly Service

                                     271       AT & T                                                                                         $42.55    Monthly Service

                                     272       Canon Financial Services                                                   $138.88    Monthly contract

                                     273       Biltmore Hotel                                                                      $226.62    Lodging And Meals

                                     274       Hair, Christi L                                                                          $205.83    Travel Reimbursement

                                     275       Kellpro                                                                                     $233.00    Switch

                                     276       Aquathin Heartland                                                                 $4.25    Water

                                     277       Quill                                                                                           $143.84    Office Supplies

                                     278       CAMBRIA SUITES                                                                 $164.00    Lodging And Meals

                                     279       Stepanovich, Rhonda J                                                      $215.34    Travel

                                     280       Martin's Building & Plumbing                                          $100.64    Janitorial Supplies

                                     281       Moonlight Maintenance                                                   $141.74    Janitorial Supplies

                                     282       Janus Supply Company                                                     $412.40    Janitorial Supplies

                                     283       Bartlett Insurance                                                               $408.00    Blanket Bond

                                     284       Wal-Mart                                                                                $117.74    Supplies

                                     285       Biltmore Hotel                                                                      $218.71    Lodging And Meals

                                     286       Coda                                                                                            $75.00    Registration Fee

                                     287       Sherrill Jr, Gerald F                                                              $216.50    Travel And Meals

                                     288       OSU/CLGT                                                                                 $40.00    Registration Fee

                      Highway Cash

                                     426       O.P.E.R.S.                                                                                  $19.00    Error in participation

                                     427       Warren Cat                                                                         $2,036.44    Part(s)

                                     428       The Railroad Yard Inc.                                                     $1,349.60    Materials

                                     429       Alberts Truck Service                                                         $106.43    Part(s)

                                     430       Amsco Steel                                                                           $119.00    Oxygen

                                     431       Dolese Bros. Co.                                                                   $221.62    Patching Material

                                     432       Ergon Asphalt And Emulsions                                         $615.55    Oil

                                     433       Mack Tool Distributor                                                        $117.66    Tool(s)

                                     434       Hooper Auto Parts                                                              $169.23    Part(s)

                                     435       ATC Freightliner Group                                                     $256.89    Part(s)

                                     436       Dolese Bros. Co.                                                                   $759.47    5/8 #3 Cover

                                     437       Southern Tire Mart Llc                                                   $1,586.18    Tire(s)

                                     438       Dub Ross Company                                                         $3,842.70    Tin Horns

                                     439       Moody Landfill/Recycling LLC                                         $698.44    Crushed Concrete

                                     440       Western Equipment                                                       $1,085.70    Materials

                                     441       Centerpoint Energy                                                              $23.21    Monthly Service

                                     442       Ergon Asphalt And Emulsions                                         $479.28    CRS-2

                                     443       Lowery Distributing Inc.                                                    $808.32    Parts And Labor

                                     444       C.L. Boyd                                                                                 $132.04    Part(s)

                                     445       Hercules Tire                                                                      $1,398.00    Tire(s)

                                     446       Consolidated Bearing & Supply                                        $19.80    Part(s)

                                     447       Ergon Asphalt And Emulsions                                         $446.39    CRS-2

                                     448       C.L. Boyd                                                                             $1,710.56    Grader Blades

                                     449       Public Service Co. Of Oklahoma                                       $50.74    Monthly Service

                                     450       Carrell, Cary D                                                                       $159.29    Travel Reimbursement

                                     451       AT & T                                                                                         $96.15    Monthly Service

                                     452       G. W. Van Keppel Co.                                                        $172.51    Part(s)

                                     453       Consolidated Bearing & Supply                                        $97.50    Repair

                      Jackson County Sales Tax Revolving Fund

                                       68       Centerpoint Energy                                                            $584.02    Monthly Service

                                       69       Orion Security Solutions                                                   $740.00    Repair

                      Judicial Drug Court

                                       23       OK. OFFICE OF ATTORNY GENERAL                                $50.00    Registration Fee

                                       24       U S Postoffice                                                                          $44.00    POSTAGE STAMPS

                                       25       Bradford L. Benson                                                             $103.23    Travel

                                       26       Martinez, Korin                                                                    $687.50    Contract Labor

                      Sheriffs Commissary Fund

                                       25       Janus Supply Company                                                        $57.90    Kitchen Supplies

 

 

THE VOTE:   Fixico, aye; Clinton, aye; Carrell, aye.

 

Item No. 15:   Adjournment. A motion was made by Clinton and seconded by Fixico to adjourn.

THE VOTE:  Fixico, aye;  Clinton, aye; Carrell, aye.

 

The next meeting is set for Friday, September 30, 2011 at 10:00 a. m. in the Commissioner’s Office of the Jackson County Courthouse. Notice of the meeting was given by posting the required notification on the Information Center of the Jackson County Courthouse at 9:50 a.m. on Friday, September 23, 2011.

 

ATTEST:

 

___________________________________              ________________________________________________

Christi Hair, County Clerk                                                  Cary Carrell, Chairman of Board of County Commissioners